How to Add/Modify Absence Accounts

This screen is used to add, modify or delete an Absence Account definition (i.e. a type of Absence Account). Examples of Absence Account types might be vacation or sick leave. Absence Accounts are used to define parameters for Employee Absence Accounts; these accounts are interlinked by way of 'rolling sequences'. When defining Absence Accounts, the lowest level accounts should be created first. Linkages may be defined between the current sick leave account, for example, and the previous sick leave account.

Use the following steps to Add/Modify Absence Accounts:

          1. Click on Board Control

          2. Click on Absence

          3. Click on Absence Accounts

          4. Click the Find button at the top of the menu bar to see all records in the database.

          5. If K212 HRP dialog box displays, click Yes to continue.

          6. Select a current Absence Account Code to modify or Select New at the top of the menu screen to add a new code

          7. Enter a unique Absence Account value (i.e 10SK)

          8. Enter a unique Account Description value (i.e 10 Days Sick Leave)

          9. Enter a unique Abbreviation value (i.e 10 sick)

          10. Enter a Year End Date value

          11. Enter a Year Start Max value

          12. Enter a Year Start Min value

          13. Select a Report Negative value (i.e A)

          14. Select a Algorithm Required  value (i.e No)

                    IF selected Yes, then the Algorithm Code grid below will need to be filled out with all relevant information. Right-click the grid and select New Record to add Algorithm information

          15. Select a Automatic Allocation Indicator  value (i.e Yes)

          16. Select a Round Type value (i.e N)

          17. Select a Top Up Account value (i.e N)

          18. Enter in any other relevant information on the screen (If applicable) (Consult the user guides for more information about each field)

          19. Click the Save button to save your changes