How to Add/Modify Absences in a Batch

An Absence transaction identifies an Employee’s Absence from work. K212 HRP tracks Employee absences against Absence Accounts for each Employee. Usually many Absence transactions are entered at one time. This is known as a batch of Absence transactions. Absence transactions are not applied to the Employee’s Absence Accounts until the batch is posted.

The Absence Transaction Processing screen provides the following functions:

•Maintenance of Absence batches (ie. create a new batch or modify an existing batch)

•Entry of Absence transactions (into an Absence batch)

•Posting of an Absence batch (which is performed by clicking the Submit button).

Use the following steps to Add/Modify Absences in a Batch:

          1. Click on Absence Management

          2. Click on Employee Absence Transaction Entry

          3. Enter a Search parameter, such as Batch Number

                    To View ALL Employee's, simply click the Find button, with no parameters entered.

          4. Click the Find button at top of the menu bar to see all records in the database.

          5. Select a Batch Number to modify

          6. Right-click the grey grid below the Employee ID column and Select New Record to add a new record

          7. Enter in the relevant information (All fields are Mandatory)  (Consult the user guides for more information about each field)

          8. Click the Save button to save your changes.

          9. Click on the Submit button to post the modified Absence Batch Number