How to Setup Employee Groups for Full & Changes Only Files

This screen allows addition of new or modification of existing Employee Groups. Employee Group parameters have a widespread impact on the system. They are key to setting rules within Positions, Benefits, Pay runs, Deductions, Absence, Vacation, Salary Grids, pay period calendars, overtime and shift premiums, etc for each Employee Group.

Every contract (collective agreement) is represented by one or more Employee Groups. Collective agreements define details such as salary, benefits, vacation entitlement, etc. non-unionized employees (e.g. Administration staff) may not have Collective Agreements; however, they must belong to an Employee Group in order for rules to be set.

Normally an employee works in one position for one Employee Group, but it is possible for an employee to have multiple positions and belong to more than one Employee Group. An example would be a teacher who works half days and also as a supply teacher.

Defining Employee Group codes requires very specific details.  For example, maintenance staff employed ten months a year may belong to the same union as those working twelve. Although the terms of employment may be the same, the variation in pay periods requires that they be assigned to separate Employee Groups; one group receives twelve pays while the other receives ten.

Use the following steps to Setup Employee Groups for Full & Changes Only Files:

          1. Click on Board Control

          2. Click on General Tables

          3. Click on Employee Group Maintenance

          4. Click the Find button at top of the menu bar to see all records in the database.

          5. If K212 HRP dialog box displays, click Yes to continue.

          6. Select a current Employee Group Code to modify

          7. Update the following fields as per the values provided by OTIP:

                    a. Division Code = Client ID (Ex. 192)

                    b. Class = Class (Example. 104)

                    c. Subdivision 1 = Plan (Example: B)

          8. Click the Save button to save your changes