What To Do Before Taking Attendance

Set the Attendance Parameters

To set up Attendance Parameters, choose Attendance, Attendance Parameters. You only need to set attendance parameters once.

• Select the period when homeroom attendance is taken, or not taken, if you don't want to take it.
• Select your scanner type.
• For classes taught in more than 1 period/day, select how Attendance Totals will be reported.
• For classes taught in more than 1 period/day, select how Attendance will be entered.

Print Homeroom/Class Lists onto Scanner Sheets (done weekly)

• Maplewood Homeroom/Class Attendance Sheets are not purchased from Maplewood.
• Each week the teachers require new class lists printed onto scanner sheets.
• You can print class/homeroom lists in order by teachers’ class lists or alphabetically by the class code or homeroom lists..
• You can use Test Scanner Sheets to make sure they were printed properly and correct problems.
• Once printed, scanner sheets need to be distributed to the teachers.

To print scanner sheets, choose Attendance, Print Scanner Lists, then in the 'Print' drop-down list you can choose Homeroom Lists, Teachers’ Class Lists or Class Lists Alphabetically.

Maplewood provides a program that will test your scanner to ensure that it is reading every "bubble" on the scanner sheet. Using File, Maintenance, Test Scanner Sheets, you can click on the Sheet Contents' tab and make sure that you select the proper sheet in the drop-down box.  You can also see that it read in the right class and teacher, and that the number of students scanned equals the number of students updated. Along side each student, it has the scanned attendance.  Nothing means present, and an 'L' or 'A' are late or absent.