To define letters choose Incidents, Define Consequence Letters. A list of letters (if any) will appear. To add a letter, click Add. To edit an existing letter, select the one and click Edit. This is an example of an editing box. The adding box will look the same but will have no information entered. This letter must be associated with specific Consequences (the example above is associated with “Suspension-Discretionary” and “Parent Notified/Interview”). Each consequence can only be associated with one letter.
Click Edit to access a text entry area. Within the edit form, the text can be changed, and different fields can be added and modified. Choose File, New to add a new letter, or open an existing one by choosing File, Open.
To add fields, click the Merge button. From the tree that appears, make your selection(s) and click OK. Selecting the Merge Fields button will bring up a list of fields that can be automatically populated and sized.
This functionality has been added to allow boards and schools flexibility to modify what appears in the consequence letters, as well allowing for the formatting of the letter to fit on board or school letterhead.