Inquiry Criteria Tree - Northwest Territories
Under the Criterion Tree you will find the following criteria. Criteria followed by three dots means there is at least one additional criterion. When you select the lowest level of criterion, there will usually be a form to fill out.
Personal Fields
Name - In the Name frame click the option button beside Surname, Given name or Usual name. In the Partial Name box enter as few or as many letters that you want or know for the name option that you selected.
Student Number - Enter the student number. Check either to include only students with that specified number or students without that specified number.
Biographics...
Homeroom - On the Homeroom form you can specify the following information for your Inquiry search:
Homerooms: specify the homeroom for This Year (current) or Next Year (scheduling)
Homeroom order: specify if you want the search done by Designation (the grade and section assigned), the Room Number (the number on the room's door) or by Teacher assigned to the homeroom.
Include students: you can select a homeroom and designate specify orders for it. You can specify if you want students to be included or not included in a selected homeroom.
If you don't want to include or exclude particular homerooms for the search, select none from the list of homerooms.
Advisor Group - First select either This Year or Next Year. From the next window, select an Advisor Group and below specify to include or exclude students with this Advisor Group.
Grade - On the Grade form you can specify details about a grade that you will include in your Inquiry search.
Grade: click the grade and it will appear in the box, or enter the grade
Year: select either This Year (current) or Next Year (scheduling)
Include students in: if you want to include the students in the grade that you selected, click Selected Grade. If you want to include students in the grade that you selected and Under, click Selected Grade or Under. If you want to include students in the grade that you selected and Over, click Selected Grade or Over.
Defined Characters - User-defined fields provide an area to record information about students or employers that is not recorded elsewhere. Twenty user-defined fields are available for student information and another twenty user-defined fields are available for employer information.
Character: select the number of the defined character that you want to include in your Inquiry search
Include Students: you can include students with a specified character value or without a specified character value. Click in the Character Value box and enter the value.
Gender - Click the option button beside Female or Male to include a these students in your Inquiry search.
Birthdate - In this form enter Birthdate information to be used in the Inquiry search.
Birthdate: click on the birthdate entry box and enter dates according to your Windows system date settings.
Include students born on: the program will default to find students with the Selected Birthdate.
If you want students included with this birthdate or Earlier, or this birthdate or Later, click the appropriate option button.
Age - Enter Age information to be used in the Inquiry search.
Age: enter a specific age to be included in the Inquiry search
Include Students of: if you want only the specified age, click Specified Age; if you want specified Age or Younger or specified Age or Older, click the corresponding option button.
Phone Number - Enter Telephone number information to be used in the Inquiry search.
Phone Number: enter the seven digit phone number (excluding the area code).
Include Students: you can specify to include students with the specific phone number that you entered, or without the specific phone number.
Address - Address Lines - In this form enter Address Line string information to be used in the Inquiry search. A string is any series of letters and/or numbers that you can use to search for an address. String searches are usually case specific e.g., Main Street.
String: enter the address string to be used in the Inquiry search.
Include Students: specify to include students with or without the exact address string that you entered in the String box. Click the corresponding option button.
Parents - Parents' Lines - In this form enter Parent string information to be used in the Inquiry search. A string is any series of letters and/or numbers that you can use to search for a parent. String searches are usually case specific e.g., Mr. Smith.
String: enter the parents string to be used in the Inquiry search.
Include Students: specify to include students with or without this string included in his/her Parent string. Click the corresponding option button.
Emergency - Emergency Lines - In this form enter Emergency string information to be used in the Inquiry search. A string is any series of letters and/or numbers that you can use to search for an address. String searches are usually case specific e.g., Doctor
String: enter the address string to be used in the Inquiry search.
Include Students: specify to include students whose Emergency matches the entered Emergency string. Click the corresponding option button. e.g., Enter Doctor in the string and it will search for students whose Emergency Line contains Doctor.
CustodyEmergency Notes: First enter the String to search for in the Inquiry search. Check the Wildcards box if appropriate.
Below, select to include or exclude the String that you entered when performing the Inquiry search.
Custody
Special Custody - On this Custody form, select custody information for your Inquiry search. Click Special Custody if you want to search for students with special custody. Click Not Special Custody if you want to search for students who don't have special custody.
Custodian - In this form enter Custodian status information to be used in the Inquiry search. Custodian status: click on the marital status and it will appear in the box. Include Students: specify to include students whose Custodian matches or does not match the selected custodian status. Click the corresponding option button.
Lives With - In this form enter information about with whom the student lives for the Inquiry search. Lives With: click on the Lives with status and it will appear in the box. Include Students: specify to include students whose Lives With status matches or does not match the selected Lives With status. Click the corresponding option button.
Legal Guardian - In this form enter information about the student's Legal Guardian for the Inquiry search. Legal Guardian: click on the Legal Guardian status and it will appear in the box. Include Students: specify to include students whose Legal Guardian status matches or does not match the selected Legal Guardian status. Click the corresponding option button.
Notepads - On this form specify the Notepad information that you want to include in the Inquiry search.
Notepad: Click the type of Notepad that you want. Choose from 1, Youth Leader and Coach's Corner.
Include Students: enter a string for the Notepad Inquiry search. Then select if you want to search for students who have this string included in their Notepad names. Click the corresponding option button.
Text Fields - On this form specify the Notepad information that you want to include in the Inquiry search.
These fields provide a box where you can enter a short line of text.
For example, for student information you may want to keep a record of information on a student's previous job experience. The field can be titled Previous Employer. The text box beside this title would provide room for the name of the previous employer (text) to be typed.
For employer information, you may want to keep a record of information about an organization's work-specific requirements such as safety boots. The field can be titled Requirements. The text box beside this title would provide room for you to enter the name of the requirements (text).
Text Fields: select the Text Field from the list.
Include Students: enter a string for the Text Fields Inquiry search. Then select if you want to search for students with or without this string included in their Text Field names. Click the corresponding option button.
List Fields - These fields provide a list of options from which one item may be chosen. This feature is helpful in restricting the choices available for a specific field to previously defined items. For example, you can record the method of transportation to the job site for an individual student. This field could be named Transportation. The method of transportation can be selected from a list of several pre-determined methods such as car, bus, taxi, walk.
For employer information, an example for list fields would be to record the remuneration provided to the student by the employer. This list could be named, Remuneration. Then select from a list of pre-determined types of remuneration such as bus fare, honorarium, none.
Lists: select the List Field from the list.
List Items: select any items that are attached to the List Item
Include Students: enter a string for the List Fields Inquiry search. Then select if you want to search for students with or without this string included in their Text Field names. Click the corresponding option button.
Medical Notes - On this form you can enter Medical information that you want to include in your Inquiry search.
Include Students: click the option that you want for the search. With medical notes: will produce a list of students who have medical notes. Without medical notes: produces a list of students without medical notes. With specific medical notes: enables the additional option in the Specifics and Include students frames.
Specifics: if you want to search for a specific date, click the Selected Date option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or earlier, click the Selected date or earlier option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or later, click the Selected date or later option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
Include Students: in this frame, you can enter a string to search in the String box. Then select if you want to or don't want to include students who have this string in their medical notes.
Discipline Notes - On this form you can enter Discipline information that you want to include in your Inquiry search.
Include Students: click the option that you want for the search. With discipline notes will produce a list of students who have discipline notes. Without discipline notes produces a list of students without discipline notes. With specific discipline notes enables the additional option in the Specifics and Include students frames.
Specifics: if you want to search for a specific date, click the Selected Date option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or earlier, click the Selected date or earlier option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or later, click the Selected date or later option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
Include Students: in this frame, you can enter a string to search in the String box. Then select if you want to or don't want to include students who have this string in their discipline notes.
Choose Students with or without infraction and consequence.
Enrolment
Health Care Number - This is the Health Care Number assigned by the Ministry to the student when he/she first registered on the ministry system. Enter the Ministry number.
Ethnicity - Enter the Ethnicity information to be used in your Inquiry search. Include Students: choose to include students with the specified Ethnicity or without the Ethnicity.
Alberta Education ID Number - This is the Alberta Education ID Number assigned by the Ministry to the student when he/she first registered on the ministry system. Enter the number.
Birthdate Verification - Enter Birthdate Verification information to be used in your Inquiry search. Birth Date Verification: select a verification type from the list provided. Include Students: choose to include students with the specified verification type or without the specified verification type. Click the appropriate option button.
Residency - Under Residency you will find the following criteria:
Residence - Residence means that the student is a resident student of the board. The residency source receives the gross fees for the student's education. Enter the Residence status to be used in the Inquiry search. Residency: click on the residence name and it will appear in the box. Include Students: you can choose to search for students who are or are not included in the residence name that you selected. Click the corresponding option button.
Home Community - Select a Home Community from the list. Then select to include students who have this Home Community or exclude students with this source of fees.
Source Board - Select a Source Board from the list. Then select either to search for the Source Board or Search Boards other than the selected one.
Attendance - Enter the Attendance status to be used in the Inquiry search. Attendance: click on the attendance type and it will appear in the box. Include Students: you can choose to search for students who are or are not included in the attendance type that you selected. Click the corresponding option button.
Entry Retirement - Under Entry/Retirement you will find the following criteria:
Entry Date Elementary School - Enter an Elementary date to be used in the Inquiry search. Entry Date to Elementary School: enter the date that the student first entered elementary school to be used in the Inquiry search. Include Students entering on: specify to include students with the specific entry date; specify if you want to use this date and earlier dates; or specify if you want to use this date and later dates. Click the corresponding option button.
Entry Date Secondary School - Enter a Secondary date to be used in the Inquiry search. Entry Date to Secondary School: enter the date that the student first entered elementary school to be used in the Inquiry search. Include Students entering on: specify to include students with the specific entry date; specify if you want to use this date and earlier dates; or specify if you want to use this date and later dates. Click the corresponding option button.
Entry Date This School - Enter an Entry date to be used in the Inquiry search. Entry Date to This School: enter the date that the student first entered this school to be used in the Inquiry search. Include Students entering on: specify to include students with the specific entry date; specify if you want to use this date and earlier dates; or specify if you want to use this date and later dates. Click the corresponding option button.
Registration Entry Status - Enter a Registration Entry Status to be used in the Inquiry search. Registration Entry Status: enter the status to be used in the Inquiry search. Include Students: specify to include or exclude students with the specified Registration Entry Status. Click the corresponding option button.
Origin School - An Origin Type is a school from which the student was transferred. Enter an Origin Type to be used in the Inquiry search. Origin Type: enter the Origin Type from which the student was transferred to be used in the Inquiry search. Include Students: specify to include or exclude students with the specified Origin Type. Click the corresponding option button.
Retirement Transfer Date - This is the date that the student retired or transferred (the first date of non-attendance). This field is only available to Deleted and Current Only students. Retirement/Transfer Date: enter the date that you want to search. Use the format that your Windows system date setting uses. Include Students Who Left School On: if you want to search for a specific date, click the Specified Date option. To search for the specified date or earlier, click Specified Date or Earlier option. To search for the specified date or Later, click Specified Date or Later.
Exit Description - This specifies where the student went after withdrawing from this school. Exit Description: select the Exit Description from the list. It will appear in the Exit Description box. Include Students: specify to include students whose Exit Description matches or does not match the selected Exit Description. Click the corresponding option button.
Destination School - This option is only available to Deleted and Current Only students, and specifies what school the student went to after withdrawing from this school. Destination School: select the Destination School from the list. It will appear in the Destination School box. Include Students: specify to include students whose Destination School matches or does not match the selected Destination School. Click the corresponding option button.
Special Education - Select Yes or No to Special Education enrolment.
Special Education
Under Special Education you will find the following criteria:
Special Education Enrolment - Select Yes or No to perform an Inquiry search for Special Education or Not Special Education Students.
Special Education Notes - On this form you can enter Special Education information that you want to include in your Inquiry search.
Include Students: click the option that you want for the search. With special education notes: will produce a list of students who have special education notes. Without special education notes: produces a list of students without special education notes. With specific special education notes: enables the additional option in the Specifics and Include students frames.
Specifics: if you want to search for a specific date, click the Selected Date option and enter the date in the Note Date box. Enter the date according to your Windows system date settings. If you want to search for a specific date or earlier, click the Selected date or earlier option and enter the date in the Note Date box. Enter the date according to your Windows system date settings. If you want to search for a specific date or later, click the Selected date or later option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
Include Students: in this frame, you can enter a string to search in the String box. Then select if you want to or don't want to include students who have this string in their special education notes.
Alternate Program Notes - On this form you can enter Alternate Program notes information that you want to include in your Inquiry search.
Include Students: click the option that you want for the search. With Alternate Program notes: will produce a list of students who have Alternate Program notes. Without special Alternate Education notes: produces a list of students without Alternate Program notes. With specific Alternate Program notes: enables the additional option in the Specifics and Include students frames.
Specifics: if you want to search for a specific date, click the Selected Date option and enter the date in the Note Date box. Enter the date according to your Windows system date settings. If you want to search for a specific date or earlier, click the Selected date or earlier option and enter the date in the Note Date box. Enter the date according to your Windows system date settings. If you want to search for a specific date or later, click the Selected date or later option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
Include Students: in this frame, you can enter a string to search in the String box. Then select if you want to or don't want to include students who have this string in their Alternate Program notes.
Specific Field of Special Education - You will find the following criteria:
- Status - Select Active or Inactive.
File Number - The File Number refers to the paper file for the student. Enter the Special Education File Number. If you wish, you can click the Wildcards checkbox and enter a wildcard string. Specify to include students with that number or students without that number.
Admitted Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
Demitted Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
Reassess Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
School - Select a school. Specify to include or exclude students from this school.
Parental Acceptance - Say Yes or No to whether the parents have accepted their child into the Special Ed program.
Parental Acceptance Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
Parents Notified Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
Board Notified Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
Exceptionalities - Select from the list, then specify to include or exclude students with the exceptionality.
Program - Select from the list, then specify to include or exclude students with the exceptionality.
Support Services - Select from the list, then specify to include or exclude students with the support services.
Resources - Select from the list, then specify to include or exclude students with the resources.- Placements - You will find the following criteria:
- Placement Assigned - Include Students with or without Placements.
- Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
- Setting - Select from the list, then specify to include or exclude students with that Setting.
- Location - Select a Location and Placement. Specify if you would like All Placement Detail Records or a Specific one. Then specify if you want to include student with or without the selected Location.
- Status - Select a Location and Placement. Specify if you would like All Placement Detail Records or a Specific one. Then specify if you want to include student with or without the selected Location.
- Accepted - Select a Placement. Specify if you want to include students who have or have not been accepted. Specify if you would like All Placement Detail Records or a Specific one.
- Review Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
- Termination Date - Select the Year, Month and Day or click the No Date checkbox. Specify to include students with that date, with dates before, or with dates after. Dates before and After will be enabled only once you have selected a Year, Month and Day.
User Defined Fields of Special Education - Click the User Defined Field that you want to use in your Inquiry search. It will appear in the User defined fields box.
Classes Fields (Current Year)
Classes - Select a course and section. Next select a Term, Semester and Period. Finally, specify to include or exclude students taking the course you have selected.
Specific Number of Classes - Searches for a specific class or class prefix in a student's timetable. Select a course or enter a prefix followed by "*" , e.g. ENG* to include all classes. Select a course, section, semester and term.
Number of Classes In Timetable - Select of the options, Specified Number of Classes, Specified Number of classes or less and Specified Number of classes or more and enter a number in the text box.
Classes Fields (Scheduling Year)
Classes - Select a course and section. Next select a Term, Semester and Period. Finally, specify to include or exclude students taking the course you have selected.
Specific Number of Classes - Searches for a specific class or class prefix in a student's timetable. Select a course or enter a prefix followed by "*" , e.g. ENG* to include all classes. Select a section. Select a Semester and Term.
Number of Classes In Timetable - Select of the options, Specified Number of Classes, Specified Number of classes or less and Specified Number of classes or more and enter a number in the text box.
Attendance
Under Attendance you will find the following criteria:
Daily Attendance - Enter Daily Attendance information to be used in your Inquiry search.
Time of Day: select the time of attendance, Morning, Afternoon, Either morning or afternoon or Full day for the search.
Day of Week: select the day of the week for the search.
Entry Type: select the type of attendance to search for or enter a specific line of attendance that was recorded.
Number of days entry type appears: enter the number of days that you want to find in the Inquiry search. Then choose of you want to find the exact number of days specified; if you want to find the number specified and less or the number specified and more.
Date Range: enter a first and last date for the Inquiry search. Use the small arrows to move backward and forward by one number. Click the large down arrow to select a date from the drop-down calendar.
Homeroom Attendance (secondary only) - Enter Homeroom Attendance information to be used in your Inquiry search.
Entry Type: select the type of attendance to search for or enter a specific line of attendance that was recorded.
Number of days entry type appears: enter the number of days that you want to find in the Inquiry search. Then choose of you want to find the exact number of days specified; if you want to find the number specified and less or the number specified and more.
Date Range: enter a first and last date for the Inquiry search. Use the small arrows to move backward and forward by one number. Click the large down arrow to select a date from the drop-down calendar.
Day of Week: select the day of the week for the search.
Class Attendance (secondary only) - Enter Class Attendance information to be used in your Inquiry search.
Course: select the course from the list.
Section: select the section from the drop-down list.
Day of Week: select the day of the week for the search.
Entry Type: select the type of attendance to search for or enter a specific line of attendance that was recorded.
Number of days entry type appears: enter the number of days that you want to find in the Inquiry search. Then choose of you want to find the exact number of days specified; if you want to find the number specified and less or the number specified and more.
Date Range: enter a first and last date for the Inquiry search. Use the small arrows to move backward and forward by one number. Click the large down arrow to select a date from the drop-down calendar.
Period Attendance (secondary only) - Enter Period Attendance information to be used in your Inquiry search.
Period: select the period from the drop-down list.
Day of Week: select the day of the week for the search.
Entry Type: select the type of attendance to search for or enter a specific line of attendance that was recorded.
Number of days entry type appears: enter the number of days that you want to find in the Inquiry search. Then choose of you want to find the exact number of days specified; if you want to find the number specified and less or the number specified and more.
Date Range: enter a first and last date for the Inquiry search. Use the small arrows to move backward and forward by one number. Click the large down arrow to select a date from the drop-down calendar.
Attendance Notes - Include Students: click the option that you want for the search. With attendance notes: will produce a list of students who have attendance notes. Without attendance notes: produces a list of students without attendance notes. With specific attendance notes: enables the additional option in the Specifics and Include students frames.
Specifics: if you want to search for a specific date, click the Selected Date option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or earlier, click the Selected date or earlier option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or later, click the Selected date or later option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
Include Students: in this frame, you can enter a string to search in the String box. Then select if you want to or don't want to include students who have this string in their attendance notes.
Mark Reporting
Under Mark Reporting you will find the following criteria:
Specific Number of Marks (e.g. one or more failures) - On this form you can, for example, specify to find 10 or fewer students who have a mark of exactly 75 in the first two marking columns.
Value of Mark: enter a Mark in the Mark box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Number of Marks: enter a Number of Marks in the Number of Marks box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Marking Columns: there are 6 columns where you can enter marks for students. Use the drop-down list to select the number of marking columns that you want to include.
Semester: if you are using a Secondary version, select from Semester 1, 2 or Either Semester.
Example - To create an Inquiry search to find 10 students or fewer with a mark of exactly 75 in the first two marking columns, enter 75 in the Mark box and click the Specified mark exactly option. Then enter 10 in the Number of Marks box and click the Specified Number of Marks or Fewer. Then select 2 from the drop-down list in the Marking Column box.
Specific Average of Marks (e.g. average of 80 or more) On this form you can, for example, specify to find the average of 10 English 2A marks that are 75 or more in the first two marking columns.
Course: select a course from the list offered and it will appear in the Course box.
Value of Mark: enter a Mark in the Mark box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Courses/Credits: select if you want the average to be achieved by weighting marks on an equal basis, or if you want averages based on the credit value system.
Below, enter a number for the maximum number of courses/credits to be considered in the Inquiry search.
Marking Columns: there are 6 columns where you can enter marks for students. Use the drop-down list to select the number of marking columns that you want to include.
Semester: if you are using a Secondary version, select from Semester 1, 2 or Either Semester.
Example - To create an Inquiry search to find 10 English 2A marks that are 75 or more in the first two marking columns and are based on the credit value system: Select English 2A from the list of courses. Select 2 from the Marking Column drop-down list. Enter 75 in the Mark box and click the Specified mark or more option. Click the Average weighted by credit value check box and then enter 10 in the Maximum number of courses/credits to consider.
Marks in a Specific Class (e.g. 80 or more in math) - On this form you can specify to find how many marks of exactly 75 have been achieved in English 2A in the first two marking columns.
Course: select a course from the list offered and it will appear in the Course box. Section: select a section of the course from the drop-down list.
Value of Mark: enter a Mark in the Mark box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Marking Columns: there are 6 columns where you can enter marks for students. Use the drop-down list to select the number of marking columns that you want to include.
Semester: if you are using a Secondary version, select from Semester 1, 2 or Either Semester.
Example - To create an Inquiry search to find how many marks of exactly 75 have been achieved in English 2A in the first two marking columns: Select English 2 from the list of courses. Select A from the section. Select 2 from the Marking Column drop-down list. Enter 75 in the Mark box and click the Specified mark option.
GPA Total - Enter a GPA in the text box then specify to find students with that GPA or with a higher or lower GPA.
Academic Status - Select the Academic Status to be searched.
Ontario Report Card Details (Secondary Only) - You will see the following fields.
- Individual Education Plan - Answer Yes or No to Does this student have an IEP.
- Ontario Secondary School Literacy Test - Specify if the Test status for the student is Complete, Incomplete, English, French, Not Applicable or Not Reported.
Community Involvement - You will see the following fields:
- Community Involvement Total Hours - Enter the Hours and Minutes. Then specify if you want to find students with that exact amount, or more hours or less hours
- Community Involvement Completed 40 Hours or more - Answer Yes or No to has the student completed the required 40 hours.
Choices
Choices - Your Inquiry result can include what courses were timetable choices a particular number of times.
Course: select a course from the list (this represents a student's choice for the search).
Course appears in timetable: enter a number of times that you want to search for this particular choice in the Number of times box. Then select if you want to search for the exact number of times that you specified, the specified time and more or the specified time and fewer.
Include Students: you can choose to include or exclude students taking this course from the search. Click the appropriate option button.
History
Specific Number of Courses - On this form you can search for how many times a specific course has occurred in timetables over a period of time. Course: select a course from the list.
Number of Course Units in Timetable: enter a Number of Course units in the Number of Course Units box to be used in your Inquiry search. You can then specify to search for the exact number, the specified number and less or the specified number and greater.
Course Units: choose if you want to search for Courses or Credits. Click the appropriate option button.
Date Range: enter the First and Last date to be considered in the search.
Include Students: choose to search for students who are or are not taking the selected course. Click the appropriate option button.
Specific Number of Marks - On this form you can specify to find 10 or fewer students who have a mark of exactly 75 in the first two marking columns.
Value of Mark: enter a Mark in the Mark box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Number of Marks: enter a Number of Marks in the Number of Marks box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Marking Columns: there are 6 columns where you can enter marks for students. Use the drop-down list to select the number of marking columns that you want to include.
Semester: if you are using a Secondary version, select from Semester 1, 2 or Either Semester.
Example - To create an Inquiry search to find 10 students or fewer with a mark of exactly 75 in the first two marking columns, enter 75 in the Mark box and click the Specified mark exactly option. Then enter 10 in the Number of Marks box and click the Specified Number of Marks or Fewer. Then select 2 from the drop-down list in the Marking Column box.
Specific Average of Marks - On this form you can specify to find the average of 10 English 2A marks that are 75 or more in the first two marking columns.
Course: select a course from the list offered and it will appear in the Course box.
Value of Mark: enter a Mark in the Mark box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Courses/Credits: select if you want the average to be achieved by weighting marks on an equal basis, or if you want averages based on the credit value system. Below, enter a number for the maximum number of courses/credits to be considered in the Inquiry search.
Marking Columns: there are 6 columns where you can enter marks for students. Use the drop-down list to select the number of marking columns that you want to include.
Semester: if you are using a Secondary version, select from Semester 1, 2 or Either Semester.
Example - To create an Inquiry search to find 10 English 2A marks that are 75 or more in the first two marking columns and are based on the credit value system: Select English 2A from the list of courses. Select 2 from the Marking Column drop-down list. Enter 75 in the Mark box and click the Specified mark or more option. Click the Average weighted by credit value check box and then enter 10 in the Maximum number of courses/credits to consider.
Marks in a Specific Course - On this form you can specify to find how many marks of exactly 75 have been achieved in English 2A in the first two marking columns.
Course: select a course from the list offered and it will appear in the Course box.
Section: select a section of the course from the drop-down list.
Value of Mark: enter a Mark in the Mark box to be used in your Inquiry search. You can then specify to search for the exact mark, the specified mark and less or the specified mark and greater.
Marking Columns: there are 6 columns where you can enter marks for students. Use the drop-down list to select the number of marking columns that you want to include.
Semester: if you are using a Secondary version, select from Semester 1, 2 or Either Semester.
Example - To create an Inquiry search to find how many marks of exactly 75 have been achieved in English 2A in the first two marking columns: Select English 2 from the list of courses. Select A from the section. Select 2 from the Marking Column drop-down list. Enter 75 in the Mark box and click the Specified mark option.
Specific Number of Total Credits - On this form you can search, for example, a number of credit types that have been used.
Credit Type: select the Credit Type to search. You can choose from total Credits, Standard Credits or OAC Credits.
Number of Credits: enter a number of credits to search in the Number of Credits box. You can choose to have the exact number, the specified number and more or the specified number and fewer searched.
Specific Credit Value - Searches for a specific credit value in a course in a student's timetable. Select a course or enter a prefix followed by "*" , e.g. ENG* to include all classes. Select a section. Select a Semester and Term.
Credit Value - Select of the options, Specified Number of Classes, Specified Number of classes or less and Specified Number of classes or more and enter a number in the text box. Then enter a Date Range.
French Card - Under French Card you will find the following additional options:
Total French Hours - Enter the number of total French hours.
French Hours Entry - Enter the number of accumulated French hours.
Total Native Hours - Enter the number of total French hours.
Native Hours Entry - Enter the number of accumulated French hours.
In the Total option - if you are looking for students who have 10 0 hrs in French/Native (specific subject or grade, or any subject or grade) the program will find all students who have 10 0 hrs.
If the Entry option is used with the same scenario as above, it would look for students with actual entries of students with 10 0 hrs.
Diplomas
Diplomas - Diploma Type: select the Diploma Type from the list provided.
Date of Issue: enter a number in the Issue Date box. Then choose to search for the exact specified date, the date specified and earlier or the date specified and later.
Diploma: if you want to find out if this diploma is the first or second achieved by students in the resulting Inquiry list, click the appropriate option button.
Transportation
In Via Type - Select a via type from the list provided. Then specify if you want to include students who have or who don't have the Via Type that you specified. Click the appropriate option button.
Inbound Bus - Select a Bus Route and Number from the list provided. Select a Bus Stop from the list provided. Click the option to include the First, Second or Any Bus in the Inquiry search. Specify if you want to include students who are picked up at this bus stop, or if you want to include students who are picked up anywhere but this bus stop.
Out Via Type - Select a via type from the list provided. Then specify if you want to include students who have or who don't have the Via Type that you specified. Click the appropriate option button.
Outbound Bus - Select a Bus Route and Number, a Bus Stop from the list provided. Next select the First, Second, Late or Any Bus in the Inquiry search. Choose if you want to include students who are picked up at this bus stop, or if you want to include students who are picked up anywhere but this bus stop. Finally, select a Bus Route and Number from the list provided.
Reason Code - Select a Transportation reason from the list provided. Specify if you want to include students who have or who don't have the Transportation Reason that you specified. Click the appropriate option button.
Class Commences - Enter the time that you want to use for your Inquiry search. Specify if you want to include students with the specified time, the specified time or earlier or the specified time or later. Click the appropriate option button.
Class Dismisses - Enter the time that you want to use for your Inquiry search. Specify if you want to include students with the specified time, the specified time or earlier or the specified time or later. Click the appropriate option button.
Religion
Religion - Select a Religion type from the list provided. Then specify if you want to include students who have or who don't have the religion that you specified.
Parish - Select a Parish type from the list provided. Then specify if you want to include students who have or who don't have the Parish that you specified.
Baptism - You will see the following fields under Baptism:
Date - Select a Year, Month and Day or check No Date. Once the Year, Month and Day have been entered specify if you want to search for that date, that date and earlier or that date and later.
Parish - Select a Parish type from the list provided. Then specify if you want to include students who have or who don't have the Parish that you specified.
First Eucharist - You will see the following fields under First Eucharist:
Date - Select a Year, Month and Day or check No Date. Once the Year, Month and Day have been entered specify if you want to search for that date, that date and earlier or that date and later.
Parish - Select a Parish type from the list provided. Then specify if you want to include students who have or who don't have the Parish that you specified.
School - Select a First Eucharist School type from the list provided. Then specify if you want to include students who have or who don't have the School that you specified.
First Reconciliation - You will see the following fields under First Reconciliation:
Date - Select a Year, Month and Day or check No Date. Once the Year, Month and Day have been entered specify if you want to search for that date, that date and earlier or that date and later.
Parish - Select a Parish type from the list provided. Then specify if you want to include students who have or who don't have the Parish that you specified.
School - Select a First Reconciliation School type from the list provided. Then specify if you want to include students who have or who don't have the School that you specified.
Confirmation - You will see the following fields under Confirmation:
Date - Select a Year, Month and Day or check No Date. Once the Year, Month and Day have been entered specify if you want to search for that date, that date and earlier or that date and later.
Parish - Select a Confirmation type from the list provided. Then specify if you want to include students who have or who don't have the Parish that you specified.
School - Select a Confirmation School type from the list provided. Then specify if you want to include students who have or who don't have the School that you specified.
Parents - You will see the following fields under Parents:
Father - You will see the following fields under Father:
Religion - Select a Religion type from the list provided. Then specify if you want to include students whose Fathers have or who don't have the Religion that you specified.
Parish - Select a Parish type from the list provided. Then specify if you want to include students whose Fathers have or who don't have the Parish that you specified.
Mother - You will see the following fields under Mother:
Religion - Select a Religion type from the list provided. Then specify if you want to include students whose Mothers have or who don't have the Religion that you specified.
Parish - Select a Parish type from the list provided. Then specify if you want to include students whose Fathers have or who don't have the Parish that you specified.
Guardian - You will see the following fields under Guardian:
Religion - Select a Religion type from the list provided. Then specify if you want to include students whose Fathers have or who don't have the Religion that you specified.
Parish - Select a Parish type from the list provided. Then specify if you want to include students whose Mothers have or who don't have the Parish that you specified.
Lockers
Locker Number - Enter a locker number. Then specify if you want to include students who have or who don't have the number that you specified.
Type Of Locker - Enter a locker type. Then specify if you want to include students who have or who don't have the type that you specified.
Locker Bank - Enter a locker bank. Then specify if you want to include students who have or who don't have the bank that you specified.
Locker Serial Number - Enter a locker serial number. Then specify if you want to include students who have or who don't have the locker serial number that you specified.
Lock Brand - Enter a locker brand. Then specify if you want to include students who have or who don't have the brand that you specified.
Capacity - Enter a string (number). Then specify if you want to include students with the specified number, students with that number or less, or students with that number or greater. Capacity field - locates students who are assigned to sharing or non-sharing lockers.
Number Of Occupants - Enter a string (number). Then specify if you want to include students with the specified number, students with that number or less, or students with that number or greater. Occupants field - can locate students who are sharing lockers at full capacity.