Help Sheet

Jostens Photo Day Diskette

To produce a computer file for school Photo Day, you must first export your student data to a disk. This will contain information needed to produce student cards and to link electronic pictures to your Maplewood system. The export file format exports the basic information that is required for the school photographer’s processing. If you wish to add additional information to the format (e.g. bus route numbers, library card numbers, etc.) you may edit the report format by adding additional fields to the end of the report format. Note that you must not change the order of any fields that are pre-defined. 

About one or two weeks before Photo Day, you should run the Photo Day export for your school. You will find the appropriate export format stored under the name of your school photographer on the disk. 

  1. Visit www.maplewood.com and click on Reports in the top menu bar.
  2. Scroll down to the Reports for Exporting section and click on Jostens Photo Day (Windows)
  3. Click the Download link and save the Report file (jostens.exe) to a temporary location.
  4. Double-click jostens.exe and extract it to a floppy disk.
  5. Open your Maplewood Administration system and choose Reports, Report Builder, Reports for Exporting, Present Students.
  6. Choose File, Open and select the drive for your floppy disk.
  7. Select jostens from the list. 
  8. Click the Nothing checkbox in the. Then click the Carriage Return/Line Feed checkbox in the Field Separator frame.
  9. Choose File, Export Report and select the Alphabetically export method.
  10. Click the check boxes for This Year Only and This Year and Next Year Only enrolment status (if not already selected). Select a sibling option that you want to include. 
  11. Click Export A Save As box will appear for you to save the file.

Notes:

Keep a copy of any disk submitted to your school photographer.

For Freedom of Information purposes, the school photographer export file format normally includes Student Letters, Student Number, Student Name, Grade, Birthdate, and Homeroom information. Other information is added at the school’s discretion.

 If your school wanted add additional fields, note that they must be comma delimited and truncated in Report Builder. Also, note that any additional fields should be added at the end of the existing fields in the report format.

Technical Information

Phone Dialer File Format

Below is the format of the files that are exported to the telephone dialer which are selected in Export Absentees List program.

Phone master 2000

Student Phone
Student Letters
Student Name
Message Code
Language Code
Begin Date - Today's date (mm-dd-yy)
Begin Time (09:00) - 5 chrs.
End Date - Today's date (mm-dd-yy)
End Time (23:59) - 5 chrs.
Current Extention
Option 1 chr (blank), RFU 1 chr (blank), Terminte chr. "Y", ID Type "1"
Call Progress Result - 2 chrs (blank),
Message Delivery Result - 1 chrs (blank),
Last Date Attempted - 8 chrs (blank),
Last Time Attempted - 5 chrs (blank),
Tries - 5 chrs (blank),
Intercepts - 1 chrs (blank),
In Use Flag - 1 chrs (blank),
RFU - 25 chrs (blank)
CRLF - 2 chrs

All Others

Field Start Length
------------------------------------------------
Stu # 11 15
Name 26 20
Phone 46 20
Grade 66 2
Hmrm 68 5
Date 73 6
Absence 80 10 2 characters (half day att: am/pm 1 -absent 0 - not absent, period att: 1234 period positioning with dialer att codes
End Chrs 92 2 "11"

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Revision 04/22/15