Report Builder - Personal Fields
Under Personal you will find the following criteria.
Name - Under Name you will find the following fields:
- Surname
Given Name- Legal Surname
Middle Name- Surname, Given Name Middle
- Surname (Legal), Given Name Middle
Usual Name
Surname, Usual Name
Given Name Initial Surname- Given Names Surname
- Given Names Surname (Legal)
Usual Name Surname
Student Letters - Enters the student letters.
Student Number - Enters the student number.
Biographics...
Homeroom - On the Homeroom form you can specify the following information for your Inquiry search:
Homerooms: specify the homeroom for This Year (current) or Next Year (scheduling)
Homeroom order: specify if you want the search done by Designation (the grade and section assigned), the Room Number (the number on the room's door) or by Teacher assigned to the homeroom.
Include students: you can select a homeroom and designate specify orders for it. You can specify if you want students to be included or not included in a selected homeroom.
If you don't want to include or exclude particular homerooms for the search, select none from the list of homerooms.
Advisor Group - First select either This Year or Next Year. From the next window, select an Advisor Group and below specify to include or exclude students with this Advisor Group.
Grade - On the Grade form you can specify details about a grade that you will include in your Inquiry search.
Grade: click the grade and it will appear in the box, or enter the grade
Year: select either This Year (current) or Next Year (scheduling)
Include students in: if you want to include the students in the grade that you selected, click Selected Grade. If you want to include students in the grade that you selected and Under, click Selected Grade or Under. If you want to include students in the grade that you selected and Over, click Selected Grade or Over.
Defined Characters - User-defined fields provide an area to record information about students or employers that is not recorded elsewhere. Twenty user-defined fields are available for student information and another twenty user-defined fields are available for employer information.
Character: select the number of the defined character that you want to include in your Inquiry search
Include Students: you can include students with a specified character value or without a specified character value. Click in the Character Value box and enter the value.
Gender - Click the option button beside Female or Male to include a these students in your Inquiry search.
Birthdate - In this form enter Birthdate information to be used in the Inquiry search.
Birthdate: click on the birthdate entry box and enter dates according to your Windows system date settings.
Include students born on: the program will default to find students with the Selected Birthdate.
If you want students included with this birthdate or Earlier, or this birthdate or Later, click the appropriate option button.
Age - Enter Age information to be used in the Inquiry search.
Age: enter a specific age to be included in the Inquiry search
Include Students of: if you want only the specified age, click Specified Age; if you want specified Age or Younger or specified Age or Older, click the corresponding option button.
Phone Number - Enter Telephone number information to be used in the Inquiry search.
Phone Number: enter the seven digit phone number (excluding the area code).
Include Students: you can specify to include students with the specific phone number that you entered, or without the specific phone number.
Address - Address Lines - In this form enter Address Line string information to be used in the Inquiry search. A string is any series of letters and/or numbers that you can use to search for an address. String searches are usually case specific e.g., Main Street.
String: enter the address string to be used in the Inquiry search.
Include Students: specify to include students with or without the exact address string that you entered in the String box. Click the corresponding option button.
Parents - Parents' Lines - In this form enter Parent string information to be used in the Inquiry search. A string is any series of letters and/or numbers that you can use to search for a parent. String searches are usually case specific e.g., Mr. Smith.
String: enter the parents string to be used in the Inquiry search.
Include Students: specify to include students with or without this string included in his/her Parent string. Click the corresponding option button.
Emergency - Emergency Lines - In this form enter Emergency string information to be used in the Inquiry search. A string is any series of letters and/or numbers that you can use to search for an address. String searches are usually case specific e.g., Doctor
String: enter the address string to be used in the Inquiry search.
Include Students: specify to include students whose Emergency matches the entered Emergency string. Click the corresponding option button. e.g., Enter Doctor in the string and it will search for students whose Emergency Line contains Doctor.
CustodyEmergency Notes: First enter the String to search for in the Inquiry search. Check the Wildcards box if appropriate.
Below, select to include or exclude the String that you entered when performing the Inquiry search.
Wildcards
Custody
Special Custody - On this Custody form, select custody information for your Inquiry search. Click Special Custody if you want to search for students with special custody. Click Not Special Custody if you want to search for students who don't have special custody.
Custodian - In this form enter Custodian status information to be used in the Inquiry search. Custodian status: click on the marital status and it will appear in the box. Include Students: specify to include students whose Custodian matches or does not match the selected custodian status. Click the corresponding option button.
Lives With - In this form enter information about with whom the student lives for the Inquiry search. Lives With: click on the Lives with status and it will appear in the box. Include Students: specify to include students whose Lives With status matches or does not match the selected Lives With status. Click the corresponding option button.
Legal Guardian - In this form enter information about the student's Legal Guardian for the Inquiry search. Legal Guardian: click on the Legal Guardian status and it will appear in the box. Include Students: specify to include students whose Legal Guardian status matches or does not match the selected Legal Guardian status. Click the corresponding option button.
Notepads - Specifies the Notepad information.
Text Fields - On this form specify the Notepad information that you want to include in the Inquiry search.
These fields provide a box where you can enter a short line of text.
For example, for student information you may want to keep a record of information on a student's previous job experience. The field can be titled Previous Employer. The text box beside this title would provide room for the name of the previous employer (text) to be typed.
For employer information, you may want to keep a record of information about an organization's work-specific requirements such as safety boots. The field can be titled Requirements. The text box beside this title would provide room for you to enter the name of the requirements (text).
Text Fields: select the Text Field from the list.
Include Students: enter a string for the Text Fields Inquiry search. Then select if you want to search for students with or without this string included in their Text Field names. Click the corresponding option button.
List Fields - These fields provide a list of options from which one item may be chosen. This feature is helpful in restricting the choices available for a specific field to previously defined items. For example, you can record the method of transportation to the job site for an individual student. This field could be named Transportation. The method of transportation can be selected from a list of several pre-determined methods such as car, bus, taxi, walk.
For employer information, an example for list fields would be to record the remuneration provided to the student by the employer. This list could be named, Remuneration. Then select from a list of pre-determined types of remuneration such as bus fare, honorarium, none.
Lists: select the List Field from the list.
List Items: select any items that are attached to the List Item
Include Students: enter a string for the List Fields Inquiry search. Then select if you want to search for students with or without this string included in their Text Field names. Click the corresponding option button.
Medical Notes - On this form you can enter Medical information that you want to include in your Inquiry search.
Include Students: click the option that you want for the search. With medical notes: will produce a list of students who have medical notes. Without medical notes: produces a list of students without medical notes. With specific medical notes: enables the additional option in the Specifics and Include students frames.
Specifics: if you want to search for a specific date, click the Selected Date option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or earlier, click the Selected date or earlier option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or later, click the Selected date or later option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
Include Students: in this frame, you can enter a string to search in the String box. Then select if you want to or don't want to include students who have this string in their medical notes.
Discipline Notes - On this form you can enter Discipline information that you want to include in your Inquiry search.
Include Students: click the option that you want for the search. With discipline notes will produce a list of students who have discipline notes. Without discipline notes produces a list of students without discipline notes. With specific discipline notes enables the additional option in the Specifics and Include students frames.
Specifics: if you want to search for a specific date, click the Selected Date option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or earlier, click the Selected date or earlier option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
If you want to search for a specific date or later, click the Selected date or later option and enter the date in the Note Date box. Enter the date according to your Windows system date settings.
Include Students: in this frame, you can enter a string to search in the String box. Then select if you want to or don't want to include students who have this string in their discipline notes.
Choose Students with or without infraction and consequence.