Lifetouch Timetable Export

Schools can use the Export feature in Report Builder to export the students' classes in their timetables. We have the following limits: 16 semesters, 16 terms/semester, 15 periods per day and 16 days in the cycle. They can export the classes so you have the names of the subjects in their timetables (using export for student information), and it is possible to export the "master timetable" indicating where the classes are taught (using export for classes).

Example Format

surname, usual name, 3 letter code, semester 1/period 1 course code, sem 1/per 1 classroom#, sem1/per1 teacher, etc. These 3 fields (course, room#, teacher) are repeated for sem1/per2; sem1/per3; sem1/per4; sem2/per1; sem2/per2; sem2/per3; sem2/per4. 

Report template for our customers to export timetables from Maplewood: http://www.maplewood.com/reports.html.

Timetable Sample

Abraham, Rachael,11111,MEL3E1a,213,N. Green,TDJ3MDa,122,S. Mclean,PLF4CDa,145,B. Thornbury,HNC3O1a,212,K. Aitchison,CLU3M1b,205,F. Brown,PPL3OWb,GYMA,L. Richmond,ENG3C1c,216,D. Mrudock,SBI3C1b,143,S. Dundas

Adams, Johnathan,11112,PPL1OWa,141,S. Acorn,AVI1O1a,136,L. Slater,CGC1D1b,217,M. Crawford,FSF1D1b,222,D.

There are Maplewood Templates for four time periods of the school year – Semester 1 Term 1, Semester 1 Term 2, Semester 2 Term 1 Semester 2 terms 2. It seems to work better doing them separately. It also means you have up-to-date information. Individual student timetables can be changed actually on the Palm at any time, very quickly. The templates are done for a “Day 1”.

  1. Visit http://www.maplewood.com and choose Support, Sample Reports from the menu bar.
  2. Select either Lifetouch Timetable Sem 1 or Lifetouch Timetable Sem 2 from the Reports for Exporting drop-down list.
  3. Click the Download link for either lifetouch_ttxport_sem1.exe, or lifetouch_ttxport_sem2.exe, and save to a floppy disk or a temporary location.
  4. Double-click either lifetouch_ttxport_sem1.exe, or lifetouch_ttxport_sem2.exe and extract it to a floppy disk.
  5. Open your Maplewood Administration system and choose Reports, Report Builder, Reports for Exporting, Present Students.
  6. Choose File, Open and select the drive for your floppy disk.
  7. Select the appropriate Timetable report and it will open in Maplewood Report Builder.
  8. Choose File, Export Report. If prompted, select Alphabetical from the Export Orders box, otherwise, an Export Parameters box will appear. The default settings will print from the first student to the last student. If you want to print a specific student or a student range, uncheck the First and Last Student in School checkboxes and select the appropriate name(s) from the First and Last Student lists.
  9. Click the Export button and a Save As box will appear for you to save the file.
  10. Enter a file name and select a location to save the .txt file.