This report is no longer required but is available from Maplewood SIS.
Alberta Education has made some changes to the allowable letter grades that can be entered for the GLA in Mathematics, Science, Social Studies, ELA and FLA. The new allowable letter grades are:
In order for teachers to properly enter this information, The office will have to setup these new grades, within Marks, Define Letter Grades.
At the end of each school year, Alberta district school boards and school area boards are required to submit information on students' grade level of achievement (for Grades 1 to 9) to Alberta Education (via Edulink). This report provides Alberta Education with achievement information for both students on graded curriculum and students with disabilities who are not on a graded curriculum within your school board.
This report is only to include those students currently registered in grades 1 to 9, as well as any special education students at the elementary level who have not been integrated into the classroom setting (Students with a status of Ungraded). The software will only include students currently enrolled in grades 1 to 9 or U (ungraded). Students with a deleted status or those in Early Childhood (EC) will not be included.
NB: Please review the following before creating the Grade Level of Achievement Report.
1) Alberta Learning requires that only certain values be available for Mark Entry.
For Life Skills, Academic Readiness Skills and Foundation Skills the mark must be A, M, S, N or NA
Schools will be required to enter this information into the definition of allowable letter grades. This can be done by selecting Marks, Define Letter Grades.
2) If a student has a mark in both FLA and ELA, the office must enter the grade in which ELA was introduced. This can be done through the student's record. Go to Students, Student Records, select the student in question, then go to the Enrollment tab, select Edit, Choose the Other Fields Tab, at the bottom right area of the tab will be the area to enter this information. Note: Only students enrolled Grant Program 211 or 221 will have access to this field.
3) Students who have marks entered for IPP should not have any marks entered for ELA, FLA or Math (and vice versa).
|
Field Name |
Max Field Length |
Example |
Maplewood Fields |
Notes |
|
School Year |
4 |
2015 (referring to 2014-2015) |
Automatically populated based on school calendar |
Field must contain 4 numeric characters and cannot be blank |
|
School Code |
4 |
0017 |
School Number |
**Must contain 4 numeric characters, cannot be blank and school code must exist |
|
Student Legal Surname |
25 |
Smith |
Legal Surname |
Field can contain a maximum of 25 characters and cannot be blank |
|
Student Legal Given Name(s) |
25 |
Jonathan James |
Given Name, Middle Name |
Field can contain a maximum of 25 characters and cannot be blank |
|
Alberta Student Number |
9 |
123456789 |
Enrollment, Alberta Student Number |
Must contain 9 numeric characters, ASN must be valid and must not be blank |
|
Enrolled Grade |
2 |
09 |
This Year Grade |
** Number between 01 and 09 or 'UG'=ungraded |
|
Grade Level of Achievement - Mathematics |
2 |
08 |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = GLA, Subtopic = GMA
|
** AT (At), AB (Above), BE (Below) or 'NA' if not applicable. Must be BLANK if IPP Met fields are NOT BLANK. |
|
Grade Level of Achievement - Science |
2 |
08 |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = GLA, Subtopic =GSCI
|
** AT (At), AB (Above), BE (Below) or 'NA' if not applicable. Must be BLANK if IPP Met fields are NOT BLANK. |
|
Grade Level of Achievement - Social Studies |
2 |
08 |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = GLA, Subtopic =GSCI
|
** AT (At), AB (Above), BE (Below) or 'NA' if not applicable. Must be BLANK if IPP Met fields are NOT BLANK. |
|
Grade Level of Achievement - English Language Arts |
2 |
08 |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = GLA, Subtopic = GELA
|
** AT (At), AB (Above), BE (Below) or 'NA' if not applicable. Must be BLANK if IPP Met fields are NOT BLANK. |
|
Grade Level of Achievement - French Language Arts |
2 |
08 |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = GLA, Subtopic = GFLA |
** AT (At), AB (Above), BE (Below) or 'NA' if not applicable. Must be BLANK if IPP Met fields are NOT BLANK |
|
Grade in which ELA Introduced |
2 |
06 |
Enrollment, Other Fields, Grade ELA was introduced This field can be accessed by selecting Students, Student Records, select the student in question, then go to the Enrollment tab, select Edit, Choose the Other Fields Tab, at the bottom right area of the tab will be the area to enter this information. Note: Only students enrolled in Grant Program 211 or 221 will have access to this field.
|
** Number between 01 and 09. Must NOT be BLANK if GLA - Language Arts and GLA - French Language Arts are both NOT BLANK. Must be BLANK if GLA - Language Arts or GLA - French Language Arts are BLANK |
|
IPP Met - Foundational Skills |
2 |
A |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = IPP, Subtopic = FS |
'A' = 'All', 'M' = 'Most', 'S' = 'Some, 'N' = None or 'NA' if not applicable. Must be BLANK if any of: GLA -English Language Arts, GLA-French Language Arts or GLA-Mathematics are NOT BLANK |
|
IPP Met - Academic Readiness Skills |
2 |
M |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = IPP, Subtopic = RS |
'A' = 'All', 'M' = 'Most', 'S' = 'Some, 'N' = None or 'NA' if not applicable. Must be BLANK if any of: GLA -English Language Arts, GLA-French Language Arts or GLA-Mathematics are NOT BLANK |
|
IPP Met - Life Skills |
2 |
S |
Schools are to enter the GLA information into Topic-Based Marks (this can be done by the teachers or through the office). Identifier Information: Term= GLA, Topic = IPP, Subtopic = LS |
'A' = 'All', 'M' = 'Most', 'S' = 'Some, 'N' = None or 'NA' if not applicable. Must be BLANK if any of: GLA -English Language Arts, GLA-French Language Arts or GLA-Mathematics are NOT BLANK |
At the school level:
1. Choose Reports, SIS, Grade Level of Achievement Report.
2. Choose to View or Export the file.
At the board level:
Note: If the option to include deleted students or include grade other than 01 to 09/UG is selected, the user will not be able to select the Export option. Remove the checkmark from these fields in order to have access to the Export option.
An Error report will be generated at the end of the export file creation if there are any issues with a student's data. The error log will include students that have one or more of the following issues with data entry:
1) Missing Alberta Student Number - students who do not have an Alberta Student Number entered in Maplewood (Students, Student Records, Enrollment, Edit, Alberta Student Number) will not be included in the export file. Schools should request an Alberta Student Number from Alberta Learning via SIS, import the SIS file that was returned and re-create the GLA export file.
2) No ELA Introduction Grade - Student in grade 01 to 09 must have a GLA Introduction Grade (Students, Student Records, Enrollment, Edit, Other Fields, Grade ELA was introduced) if there is a mark in GLA - English Language Arts and GLA - French Language Arts. If this information is not present, please enter the information and re-create the GLA export file
3) Wrong ELA Introduction Grade - The GLA Introduction Grade (Students, Student Records, Enrollment, Edit, Other Fields, Grade ELA was introduced) field is only valid for students who are in grade 01 to 09. If a student has a mark in GLA - English Language Arts and GLA - French Language Arts and the student is not in Grade 01 to 09 then schools should remove the marks within Topic-Based Marks or correct the student's grade (Students, Student Records, Biographics, Edit) and re-create the GLA export file. Note: recreation of the file is only required if a student who appears on the printout with this error is actually in grade 01 to 09. Students who are not in grade 01 to 09 are not included in the export file.
4) Wrong mark entries found - If marks for Mathematics, Science, Social Studies, ELA and/or FLA are not AT (At), AB (Above), BE (Below) or NA (Not Applicable), then the student's name will appear ont his list. Please view the student's information within Topic Based Marks (Marks, Topic Baed Marks, Enter Marks/Comments), enter the correct grading information, and re-create the GLA export file.
Once all errors have been resolved and a new export file has been creates, users can now import the file into Edulink for further validation and submission to Alberta Education.