School Secure Web

Excerpt from Chapter 7 of the Handbook of Procedures for the Graduation Program:

All electronic data transfers to the Ministry must be submitted via the School Secure Web:  www.bced.gov.bc.ca/exams/stw/princ_terms.jsp.  Once logged on, look for the heading "TRAX Data Transfers"; you will find two links:  "Upload TRAX Data Files (DEM, SAM, CRS)" and "TRAX Data Error and Non-Grad Reports".

If you submit TRAX files for more than one school, you must be logged on as the school you are submitting.  If you normally submit TRAX files for all schools in your district, you can do this by logging onto the District Secure Web and accessing the  "Upload TRAX Files" function.

To submit TRAX electronic data files:

1. First log onto SSW: https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp .
2. Click on the "Upload TRAX Data Files" link. The screen may go blank and may take a few seconds to load.
3. Click on the "Browse" button.
4. Locate the folder in which your DEM, CRS and XAM files are located and select them in the window.
5. Click on the "Open" button at the bottom of the window.
6. Click on the "Upload Files" button on the right side of the screen.
7. Record the confirmation number that will be generated approximately 30 seconds after you upload your files.

To confirm your files were processed and to check TRAX Data Transfer Error and Non-Grad reports:

Reports will usually be posted within 3 hours after the Ministry receives your submission.

1. Access the reports via the "TRAX Data Error and Non-Grad Reports" link.
2. If necessary, correct errors in your data to resolve any concerns with your Error and/or Non-Grad reports.
3. Resubmit the files to the Ministry, if necessary.
4. Check the error reports again to see if any errors still exist and resubmit as necessary.

If you have any questions, please contact the TRAX Unit by emailing trax.data@gov.bc.ca .

Turbo-TRAX

Turbo-TRAX is a software verification package that the Ministry provides to schools free of charge. It enables schools to check and correct their data before making each electronic transfer. Some schools with small enrolments use Turbo-TRAX as a standalone software to manage their TRAX data.

Schools may download the latest version of Turbo-TRAX from: www.turboschool.com .

In addition to basic edit checks and data correction, Turbo-TRAX allows schools to enter all data elements required for the Graduation Program. It also provides schools with the ability to produce both Transcript Verification Reports and final transcripts.