Manitoba EIS:  Importing MET numbers into Maplewood

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The MET student number is uniquely and permanently assigned to a student. Regardless of whether a student moves from one place to another or legally changes vital statistics information, the MET student number remains valid and does not change. New students to the Manitoba education system will be assigned a MET student number shortly after a file is received by MET.

If students do not already have a MET number, your division office (if applicable) will receive the new MET numbers from the department after the Student Enrolment file has been processed. After the Division office imports these MET numbers into their EIS Collection software, they can use their EIS Collection software to create a separate file for each of their schools containing the MET numbers of their students. 

To import the file containing the MET numbers, 

  1. Choose Reports, Department Data Transfers, Import Department File.
  2. Choose the Import MET Student Numbers file option, and select Import.
  3. Select the path to the file containing the MET numbers and then select Open to continue.

Sometimes a student is in the file but cannot be found in Maplewood by matching the birthdate, surname, and given names. Check to see if any students were missed by choosing Reports, Department Data Transfers, Import Department File, Print Students Missed by MET File Import. You can either enter the MET number directly into the student's record or you can change the incorrect birthdate, surname or given name data in the student's record and then redo the import.

Note: Only the MET # is changed in Maplewood. Please contact the province’s Student Records Unit if the student’s name or birthdate is incorrect in EIS.

Electronic File Format  

Record Type

Description

H

Marks Header Record – 1 record per file

I

Identifier Record – 1 record per student

 

Student MET Header Record  
 

Field

Length

Position

Maplewood Description

Record Type Value ‘H’ (Header)

1

1

H automatically populated by MET/Edulink 

File type value ‘T’ (MET)

1

2

T automatically populated by MET/Edulink 

Reporting Date (DDMMYYYY)

8

3-10

Automatically populated by MET/Edulink 

Division Number

4

11-14

Automatically populated by MET/Edulink 

Academic Year

4

15-18

Automatically populated by MET/Edulink 

EIS Version

5

19-23

Automatically populated by MET/Edulink 

Filler

177

24-200

Blank - automatically created by  MET/Edulink 
 

Student MET Identifier Record  
 

Field

Length

Position

Maplewood Description

Record Type Value ‘I’ (Identifier)

1

1

I automatically populated by MET/Edulink 

School Attended

4

2-5

File, School Set-up, School Information, School Number.  If the School Name appears incorrect, please contact Maplewood Customer Support for further assistance.
 

MET Student Number

 

9

6-14

The new number assigned to the student will be imported into Students, (select student), Enrolment, Edit, MET#.
 

Surname

35

15-49

A comparison is done between the MET import file and the surname within Maplewood.  The Surname within Maplewood can be found under Students, (select student), Biographics, Name, Surname. The program will look at the legal Surname first. If this name is not there, then it will use the surname.
 

Given Name(s)

35

50-84

A comparison is done between the MET import file and the given name(s) within Maplewood. The Given Name(s) within Maplewood can be found under Students, (select student), Biographics, Name, Given Name, and Students, (select student), Biographics, Name, Middle Name(s).
 

Birthdate (DDMMYYYY)

8

85-92

A comparison is done between the MET import file and the Birthdate within Maplewood.The Birthdate within Maplewood can be found under Students, (select student), Biographics, Edit, Birthdate.
 
Gender 1 93

A comparison is done between the MET import file and the Gender within Maplewood. The Gender within Maplewood can be found under Students, (select student), Biographics, Edit, Gender.
 

School Student Number

The student number is extremely important for updating the school database with MET#'s from the Department. It should never change, and it should be unique to each student.

 12 94-105

A comparison is done between the MET import file and the School Student Number within Maplewood.

The School Student Number within Maplewood can be found under
Students, (select student), Biographics, Name, Student Number.
Note: If you assign a student to a number that is already used, a warning is produced. Therefore duplicates should not normally occur.
The student's three letter code is used if a school number is not assigned.
 
Filler 112 106-200 Blank - automatically created by MET/Edulink