Principal’s Monthly Attendance Report

 
Choose Attendance, Print Attendance Registers, Principal’s Monthly Attendance Report.

This report provides Nunavut Principals with a grade-by-grade breakdown of Attendance percentages and statistics for a specific month in the current school year. There are two sections to the report:

Section 1 – Monthly Report By Grade
Section 2 – Detailed List of Non-Attenders

The report looks to the Report Card definition of the Attendance Codes when calculating the Attendance, Excused and Truancy percentages.

Section 1 Sample:

Detailed Breakdown of Section 1:

# of Session Days Scheduled in the School Calendar - number of school days for the month, less any Holiday, Board, Special or Exam days set in the School Calendar

Grade - grades defined in the Table of Grades at the school. If there are no students enrolled in a grade, it is not included in the overall column averages.

Days in Session - number of Session Days less any Grant days in the School Calendar.

Enrollment - number of students enrolled in that Grade for the month selected. Includes Deleted/Withdrawn students if they attended the school during the selected month. Counts and Percentages in the calculations are adjusted accordingly based on entry and retirement dates (Student Enrolment tab)

Attendance %

For Elementary Schools (AM/PM Attendance): for each student within that grade, calculate their number of available school days (based on enrolment entry/retirement dates) during the month. Subtract all "excused" and "un-excused" absences from the available days.

For Secondary Schools (Period Attendance): for each student within that grade, calculate their number of available periods (based on enrolment entry/retirement dates) during the month. Subtract all "excused" and "un-excused" absences from the available periods.

   Calc1: # of possible periods in each day - (Report Card Absences + Report Card Excused) x 100
   # of possible periods in each day

   Attendance % = (Total each student's % from Calc1 / # of students enrolled) x 100

Excused % - calculated the same as Attendance %, but only counts Excused absences.

Truancy % - 100 – (Attendance % + Excused %)

# of Lates AM - count each student’s Lates for the AM (Elementary) or morning periods (Secondary).
   Note: Secondary schools - the first afternoon period is defined in the Attendance Parameters

# of Lates PM - count each student’s Lates for the PM (Elementary) or afternoon periods (Secondary).
   Note: Secondary schools - the first afternoon period is defined in the Attendance Parameters

# of non-Attenders - count of students who have missed more than 60% of the month

# of 100% attenders - count of students who have had perfect attendance.

Students Identified as non-attenders this month: list of student names and their GNID for each student identified as missing school more than 60% of the month.

Section 2 Sample:

The Number beside each student is the student's GNID number.