Field Name

Field Name Definition

(blue text describes location of the data in Maplewood)

Null Value

Allowed Values

Value Definitions

Variable Format

ProjectCode

Ontario Secondary School Literacy Test  ( + year). Automatically populated by Maplewood.

Not allowed

OSSLT_M_17

March 2017 Assessment (Paper and Online)

Text (7)

OSSLT_O_16

October 2016 Online Assessment Only

SchMident

Ministry-assigned identifier for the school; File, School Setup, School Information; School Info tab.

Not allowed

Text (6)

SemesterIndicator

 

Is this student's current English course or last English course taken semestered or full-year?

 

Not allowed

1

Semestered

Text (1)

2

Full Year

FirstName

Student’s first name; Student Records, Biographics tab, Name.

Not allowed

Text (50)

LastName

Student’s last name; Student Records, Biographics tab, Name. Note: legal surname is used if it exists.

Not allowed

Text (50)

DateofBirth

Student's date of birth;  Student Records, Biographics tab, Birth Date

 

Not allowed

#

Missing/Unknown

YYYYMMDD

 

StudentOEN

Ministry-assigned Ontario Education Number; Student Records, Enrolment tab, Edit, OEN Number.

In Maplewood, this means - If school has a funding type of "private" and an OEN has not been assigned to a student, -then a '#' will be sent in the OEN field.

Not allowed

#

For use only by schools not required by the ministry to assign OENs

Text (9)

SASN

Board- or school-assigned student identification number; Student Records, Biographics tab, Name, Student Number.

Not allowed

#

Missing/Unknown

Text (9)

StudentType

This student is home-schooled, enrolled in a Section 23 program, an adult student, a mature student, enrolled in an E-learning course, participating in an independent or private study course or to be issued an OSSD by the Independent Learning Centre.
Please see "Accounting and Reporting EQAO Results for Student with Unique or Special Circumstances" for information on who to include in these categories.
 

3 (Adult) will be sent  if student age = 18 or older, and Mature flag is NOT checked
4 (Mature) will be sent if student age = 18 or older, and Mature flag IS checked
5 (E-learning) will be sent if Math Class that the student is enrolled in has a course type of 'E-Learning'
6 (Independent or private study) will be sent if Math Class that the student is enrolled in has a course type of 'Independent Study' or 'Private Study'

All other cases, student type will be defaulted to '#' - N/A

Note: Use value "5" only for students enrolled in an e-learning course who do not reside within the jurisdiction of the school board offering the course.

Note: Only the values "#," "3" and "4" may be submitted by independent schools.

Not allowed

#

Not applicable

Text (1)

1

Home-schooled (for school boards only)

2

Section 23 (for school boards only)

3

Adult

4

Mature

5

E-Learning

6

Independent or Private Study

7

Independent Learning Centre

PermanentResidence

The student’s permanent residence is outside Ontario; In order to populate this field, Maplewood will look at permanent address tab and if province is not ON or Ontario, then "1" will be sent. Note: If Permanent Address tab is empty, then Maplewood will look at the student address tab..

Not allowed

#

No

Text (1)

1

Yes

StatusInCanada

Legal status of the student in Canada

Student, Enrolment, Citizenship field.
Allowable entries are:
# Missing/Unknown (only sent if Citizenship field is left blank/null)
1 Canadian Citizen (maps to OnSIS code 1)
2 Permanent Resident (maps to OnSIS code 3)
3 Refugee Status (maps to OnSIS code 7)
4 Student Visa (maps to OnSIS code 4)
5 Other Visa (maps to OnSIS code 5)
6 None of the above (maps to all other entries. i.e. OnSIS code is NOT 1,3,4,5, or 7)
 

Not allowed

#

Missing/Unknown

Text (1)

1

Canadian Citizen

2

Permanent Residen

3

Refugee Status

4

Student Visa

5

Other Visa

6

None of the above

AboriginalType

 

In accordance with the board’s policy for voluntary, confidential Aboriginal student

self identification, this Aboriginal student has voluntarily self-identified as

• a First Nation student who lives in the jurisdiction of and attends a provincially

funded elementary or secondary school or who lives in a First Nation community and

attends a provincially funded elementary or secondary school under a tuition agreement;

• a Métis student who attends a provincially funded elementary or secondary school

or

• an Inuit student who attends a provincially funded elementary or secondary school.

Note: Only the value "#" may be submitted by independent schools.

For the field 'AboriginalType', independent schools must submit a value of #. Maplewood

will look at the school type (under school Information, Configuration tab. If school

type = private, then # will be sent).

For publicly funded schools, Aboriginal Type information will be populated based

on what is currently entered in the 'Aboriginal Self ID' field in Maplewood. This

field can be found under Enrolment, Edit, Aboriginal Tab, and is a user defined table.

To modify this table, select, Students, Custom Fields, Tables, Aboriginal, Aboriginal

Self ID.

Not allowed

#

Not applicable or not self-identified

Text (1)

2

First Nation

3

Metis

4

Inuit

13

Gender

Student's gender; Student Records, Biographics tab, Edit, Gender.

Not Allowed

1

Male

Text (1)

2

Female

14

EligibilityStatus

The student's eligibility status according to the year in which he or she entered or would have Grade 9: first-time eligible or previously eligible.

If the student’s entry date to secondary school (on the Enrolment tab) is prior to July 1 of last year, then it is set to '2' (Previously Eligible), and if it is after July 1 of last year, then it is set to '1' . E.g. if school starts in Sept 2005, grade 10 students generally have an entry to secondary school of September 2004. Since Sept 2004 is after July 1, 2004, then they would be considered First Time Eligible.

Not Allowed

1

First time eligible

Text (1)

2

Previously Eligible

15

LevelofStudyLanguage

The type of English course the first-time eligible student has been or is currently enrolled in during this school year: academic, applied, locally developed, ESL/ELD or other. Refer to the File Submission Specifications for the Type of Course logic. The level of study in English is only indicated for first-time eligible students. It is calculated based on the common course code of the English class in the student’s timetable (any semester) as follows:

1 = Academic: if taking E***D, 2 = Applied: if taking E***P 3 = Locally Developed: if taking E* course with 4th chr 1 to 8 or L 4 = ESL/ELD: if taking ESL*** or ELD*** 5 = Other: if taking E* but not any of the above situations Note: # is used for any students with # in the FirstTimeEligible tag (only students who are eligible for the first time will have a number, and for first time eligible students with no course starting with E in the timetable.

Not Allowed

#

Not Applicable

Text (1)

1

Academic English Course

2

Applied English Course

3

Locally Developed English Course

4

ESL/ELD Course

5

Other English Course

16

DateOfFTE

Date the previously eligible student was first eligible to participate in the OSSLT; This is based on the student’s entry date to secondary school as follows: 1 = entry to secondary school between Sept 2000 and June 2001

2 = entry to secondary school between Sept 2001 and June 2002

3 = entry to secondary school between Sept 2002 and June 2003

4 = entry to secondary school between Sept 2003 and June 2004

etc.

 # = student was not previously eligible (they are first-time eligible)

Not Allowed

#

Not Applicable

Text (2)

12

2012-2013 or earlier

13

2013-2014

14

2014-2015

15

2015-2016

17

Grouping

Student's group for the purposes of writing the test; Student Records, Biographics tab, Edit, homeroom.

Not allowed

Text

Text

Text (25) (no spaces)

18

Homeroom

Student's Homeroom or Class; Student Records, Biographics tab, Edit, homeroom.

Not allowed

Text

Text

Text (25) (no spaces)

19

NonParticipationStatus

This eligible student is not participating in this administration, because he or she has been exempted or deferred in accordance with EQAO's policies or has fulfilled or is planning to fulfill the literacy requirement through the OSSLC and in accordance with Ministry of Education policies during the current school year (i.e., summer school last summer, first semester, second semester or full year).

Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab. If the completion status is Not Applicable, then the Non Participation Status is used as follows:
1 = exempted 2 = deferred 3 = OSSLC, # (for No) is used for all other students who are not exempted, deferred, or OSSLC.

Not Allowed

#

No/Missing

Text (1)

1

Exempted

2

Deferred

3

OSSLC

20

Graduating

This student is graduating this year.

 If student is grade 12 and total credits (including transcript credits = 30)

For Enterprise: The credit total including the timetable will be available in 5.5, so that could definitely be used!
For Proprietary: If Total credits = 24 (without looking at timetable).
 

Not Allowed

#

No

Text (1)

1

Yes

21

DateEnteredSchool

Date student entered current school (Record the most recent date of entry.)

Student Records, Enrolment tab, Edit, Entry to this school.

Not Allowed

#

Missing/Unknown

YYYYMMDD

22

DateEnteredBoard

Date student entered current board (Record the most recent date of entry.)

Student Records, Enrolment tab, Edit, Entry to this Board

If a student has an entry date to this board then it will be populated in the file. If a student has an Origin Type of Beginner (OnSIS= 37), and entry to this board is blank, then the entry to this school date will be used to populate this field.

If entry date to this board is blank, and student origin type is not 'Beginner' than '#' is sent.

Not Allowed

#

Missing/Unknown

YYYYMMDD

23

ESLorELD

This student is currently an English language learner; Student Records, View Menu, Report Card Details & EQAO Tests, Program tab; for the ESL class, if ESL or ELD is checked, then code 1 (yes) is in the file.

Not Allowed

#

No

Text (1)

1

Yes

24

SpecProvSetting

This English language learner will receive the following special provision: an individual or small-group setting or an individual study carrel; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

25

SpecProvTime

This English language learner will receive the following special provision: additional time, to a maximum of double the allotted time; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

26

SpecProvBreaks

This English langauge learner will receive the following special provision: periodic
supervised breaks; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

27

IEP

This student has an Individual Education Plan (IEP); Student Records, View Menu, Report Card Details & EQAO Tests, Program tab; for the math class, if IEP is checked, then code 1 (yes) is in the file. If the box "IEP for all special ed. students" was checked, 1 (Yes) appears if a special education student has an active status and an exceptionality other than Gifted.

Not Allowed

#

No

Text (1)

1

Yes

28

IPRCExBehaviour

This student has special education needs and has been identified as having the following exceptionality: behaviour; Student Records, Special Ed. tab, Edit, exceptionality contains Behaviour (Ministry code 01 in exceptionality table). *

Not Allowed

#

No

Text (1)

1

Yes

29

IPRCExAutism

This student has special education needs and has been identified as having the following exceptionality: autism spectrum disorders; Student Records, Special Ed. tab, Edit;exceptionality contains Autism (Ministry code 02). *

Not Allowed

#

No

Text (1)

1

Yes

30

IPRCExDeaf

This student has special education needs and has been identified as having the following exceptionality: deaf or hard of hearing; Student Records, Special Ed. tab, Edit; exceptionality contains Deaf and hard of hearing or Deaf (Alternate Program) (Ministry code 03 or 21). *

Not Allowed

#

No

Text (1)

1

Yes

31

IPRCExLanguage

This student has special education needs and has been identified as having the following exceptionality: language impairment; Student Records, Special Ed. tab, Edit; exceptionality contains Language impairment (Ministry code 05). *

Not Allowed

#

No

Text (1)

1

Yes

32

IPRCExSpeech

This student has special education needs and has been identified as having the following exceptionality: speech impairment; Student Records, Special Ed. tab, Edit; exceptionality contains Speech impairment (Ministry code 20). *

Not Allowed

#

No

Text (1)

1

Yes

33

IPRCExLearning

This student has special education needs and has been identified as having the following exceptionality: learning disability; Student Records, Special Ed. tab, Edit; exceptionality contains Learning disability (Ministry code 04). *

Not Allowed

#

No

Text (1)

1

Yes

34

IPRCExGiftedness

This student has special education needs and has been identified as having the following exceptionality: giftedness; Student Records, Special Ed. tab,Edit; exceptionality contains Giftedness (Ministry code 06). *

Not Allowed

#

No

Text (1)

1

Yes

35

IPRCExMildIntellectual

This student has special education needs and has been identified as having the following exceptionality: mild intellectual disability; Student Records, Special Ed. tab, Edit; exceptionality contains Mild intellectual disability (Ministry code 07). *

Not Allowed

#

No

Text (1)

1

Yes

36

IPRCExDevelopmental

This student has special  education needs and has been identified as having the following exceptionality: developmental disability; Student Records, Special Ed. tab, Edit;exceptionality contains
Developmental disability

(Ministry code 24). *

Not Allowed

#

No

Text (1)

1

Yes

37

IPRCExPhysical

This student has special education needs and has been identified as having the following exceptionality: physical disability; Student Records, Special Ed. tab, Edit; exceptionality contains Physical disability (Ministry code 09). *

Not Allowed

#

No

Text (1)

1

Yes

38

IPRCExBlind

This student has special education needs and has been identified as having the following exceptionality: blind or low vision; Student Records, Special Ed. tab, Edit; exceptionality contains Blind and low vision (Ministry code 08). *

Not Allowed

#

No

Text (1)

1

Yes

39

IPRCExMultiple

This student has special education needs and has been identified as having the following exceptionality: multiple exceptionalities; Student Records, Special Ed. tab, Edit; exceptionality contains Multiple exceptionalities (Ministry code 10 or 23 Deaf/Blind Alternate Program). *If the student has more than one exceptionality, the individual IPRCCategory tags are set to # (no) and IPRCCategoryMultiple is set to 1 (yes). Note: Exceptionalities are ignored if the special ed status is Inactive.

Not Allowed

#

No

Text (1)

1

Yes

40

AccSetting

This student with special education needs will receive the following accommodation: an individual or small-group setting or an individual study carrel; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

41

AccSeating

This student with special education needs will receive the following accommodation: preferential seating in the assessment room; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

42

AccAssistiveDevices

This student with special education needs will receive the following accommodation:

assistive devices or adaptive equipment (special lighting, special pens or pencil

grips or devices for supporting the student's arm for printing, writing or keyboarding).

Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

43

AccPrompts

This student with special education needs will receive the following accommodation: prompts for students with severe attention problems; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

44

AccTime

This student with special education needs will receive the following accommodation: additional time for the assessment, to a maximum of double the allotted time; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

45

AccBreaks

This student with special needs will receive the following accommodation: periodic supervised breaks; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

46

AccSign

This student with special education needs will receive the following accommodation: sign language or an oral interpreter; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

47

AccBraille

This student with special education needs will receive the following accommodation: Braille version; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Contracted

2

Uncontracted

48

AccLargePrint

This student with special education needs will receive the following accommodation: large-print version; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

49

AccColouredPaper

This student with special education needs will receive the following accommodation: coloured-paper version; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Blue

2

Green

3

Yellow

50

AccLargeColoured

This student with special education needs will receive the following accommodation: large-print, coloured-paper version; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Blue

2

Green

3

Yellow

51

AccAudioRecording

This student with special education needs will receive the following accommodation: audio version (CD); Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

CD

52

AccReading

This student with special education needs will receive the following accommodation: verbatim reading of the writing prompts and tasks.

Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

53

AccAssistiveTech

This student with special education needs will receive the following accommodation

(presentation): an assistive technology version (an electronic version [e.g., Kurzweil,

Premier] used with technology such as text-to-speech software, obtained from the secure section of EQAO’s Web site).

Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

54

AccComputer

This student with special education needs will receive the following accommodation

(response):

use of a computer or word processor for responses or assistive devices and technology

(e.g., speech synthesizer, Brailler, speech-to-text-software) for recording responses only.

Student Records, View Menu, Report Card Details & EQAO Tests, Literacy Component Tab.

Not Allowed

#

No

Text (1)

1

Yes

55

AccAudioTape

This student with special education needs will receive an accommodation: audio recording of student responses; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

56

AccVideotapeResponse

This student with special education needs will receive the following accommodation:
video recording of reading responses only; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

57

AccScribing

This student with special education needs will receive the following accommodation: verbatim scribing of responses; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

58

AccDoubleTime

This student with special education needs will receive the following accommodation: more than double the time allotted (with the written permission of the Chief Assessment Officer, EQAO)

Not Allowed

#

No

Text (1)

1

EQAO Use Only

59

AccOther

This student with special education education needs will receive other accommodations

(with the written permission of the Chief Assessment Officer, EQAO).

Not Allowed

#

No

Text (1)

1

EQAO Use Only

60

SpecialPermissionTempCondition

This student has no IEP but has received the principal's permission for accommodations owing to temporary circumstances. The accommodations have been indicated; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

61

SpecialPermissionPrincipalAccommodation

This student has recently arrived from another school and has no IEP but has received the appropriate supervisory officer's permission for accommodations. The accommodations have been indicated; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes

62

SpecialPermissionNotDescribedIEP

This student's accommodations are not described in his or her IEP, but they have been approved by the appropriate supervisory officer. The accommodations have been indicated; Student Records, View Menu, Report Card Details & EQAO Test, Literacy Component tab.

Not Allowed

#

No

Text (1)

1

Yes