Print Office Index Card

This feature is for Ontario users only. According to the Ministry Ontario Student Record (OSR) guidelines,

The office index card provides the school with immediate access to information about a student (i.e. in the case of an emergency, to assist in locating the student or parent(s)/guardian(s)). It will remain at the school during the period in which the student is enrolled at the school. The card is not filed in the OSR folder and is not transferred with the OSR when the student transfers from the school. When a student transfers to another school, or to a private, federal, or First Nation school, or retires from school, the office index card will be stored at the sending school or at a central record office provided by the board. The contact person regarding the collection of this information is the principal of the school.

• The office index card will record the following information:
• the full name of the student, as recorded on the OSR folder
• the number assigned to the student by the school or school board, where applicable
• a Ministry Identification Number (MIN) or Ontario Education Number (OEN) assigned by the ministry, where applicable
• the gender of the student
• the student’s date of birth (year, month, day)
• the name(s) of the student’s parent(s)
• if applicable, the name(s) of the individual(s) who has (have) custody of the student
• the student’s current address and home telephone number, as well as an emergency number if one has been provided
• the dates (year, month, day) on which the student enrols in the school, transfers from the school, and/or retires from school
• the name and address of the school to which the student transfers and the date on which the OSR is transferred
• the student’s address on the date of transfer or retirement
• the name and address or some other means of identification of the school from which the student is transferring or retiring
• other information that is identified in accordance with the policies established by the school board

Maplewood has created a standard Office Index Card based on the sample provided in the OSR Gudielines. Schools are not required to use this format, they are able to create their own template, as long as it includes all of the required elements above.

To print the Office Index Card based on the Maplewood template, choose Reports, Print Office Index Card.

Once you have chosen a print order (within the Select Method area), select the Continue button.

Note: Use the Print Offset boxes to fine tune the position of your printout on the page.