Teacher and room assignments must be made for those classes which do not yet have teachers and rooms assigned. If you know what these assignments are, choose Scheduling, Modify Files, Classes. It might help to print a list of Available Teachers/Rooms from Scheduling, Master Builder, Available Teachers (Rooms) so you know which teacher's are available when editing each class. In the Classes file, double click on the class, and choose and teacher/room from the pull down menus.
Homerooms should be assigned when you complete student scheduling, before the current school year begins or just before semester changes. Choose Scheduling, Assign Homerooms and use one of the 5 assignment methods.
4. In A Specific Advisor Group
The Sequential By Grade choice will assign homerooms to students of a specific grade. The homerooms to which these students may be assigned must be indicated by entering the homeroom numbers or designations of the desired homerooms. For example, if there will be three homerooms for the grade nine students, the three homerooms must be selected from the list of homerooms. If the selected grade nine homerooms are 9A, 9B, and 9C, all the grade nine students will be evenly distributed among these homerooms.
The distribution of the students into the homerooms may be accomplished by two different methods. The distribution methods are determined by the following choices:
Alternate Through Students
This method of homeroom distribution places the students in homerooms by rotating sequentially through the alphabet. Using the same example, the first student alphabetically by surname would be placed in homeroom 9A, the second student in 9B, the third student in 9C, the fourth student in 9A, the fifth student in 9B, and so on, until all the grade nine students have been assigned to homerooms. The resulting homerooms may be similar to the following:
Homeroom 9A
Homeroom 9B
Homeroom 9C
Aaron, Tony
Abbott, June
Acorn, Timothy
Andrews, Lynne
Brady, Ricky
Chambres, Mathew
Douglas, Helen
Egan, Michael
Henshaw, Sarah
Jackson, Patrick
Jones, Brent
MacDonald, Jeff
Mitchell, Chris
Parker, Sandra
Redding, Cindy
Assign Sections of Alphabet
This method of homeroom distribution places the students in homerooms using sections of the alphabet. Using the same example, the first 1/3 of the students alphabetically by surname would be placed in homeroom 9A, the second 1/3 would be placed 9B, and the last 1/3 would be placed in 9C. The resulting homerooms may be similar to the following:
Homeroom 9A
Homeroom 9B
Homeroom 9C
Aaron, Tony
Egan, Michael
Redding, Cindy
Abbott, June
Henshaw, Sarah
Saunders, John
Acorn, Timothy
Jackson, Patrick
Smith, Sean
Andrews, Lynne
Jones, Brent
Smith, Wayne
Brady, Ricky
MacDonald, Jeff
Twiddle, Susan
Chambres, Mathew
Mitchell, Chris
Walker, Jennifer
This choice will assign homerooms to students according to the room they occupy in a specific period of their timetable. The semester and period of the classes from which the homerooms will be assigned must be entered. Since some students may not be in a class during the desired period (e.g. supervised study students), a homeroom number to be assigned to these students must also be entered. Select a Semester, Term, Day, Period and Homeroom For Students With A Spare from each of the designated drop-down lists and click Assign.
For example, if a student is taking MAT1A1b during the specified period, his or her homeroom will be the room in which MAT1A1b is taught. If MAT1A1b is taught in room 25, the student's homeroom number will be 25. The homeroom designation will depend on the homeroom designation recorded in the Room/Homeroom File.
If a student has a spare, a designated 'spare' homeroom will be designated. If a student has a class in the specified period but the class's room is not flagged as a homeroom, the student will be assigned the 'spare' homeroom. The program will provide a list of rooms that should be flagged homeroom as well as provide the list of students who have been assigned the spare homeroom but who have a class in the specified period.
This option will assign the same homeroom to all students in a particular class if all students in the school are to have homerooms assigned on the basis of class location. Select a Class and Homeroom from the drop-down lists and click Assign.
The program will assign the student(s) the Advisor Group's room. Should the room for an advisor group not be a designated homeroom, the program will create a report informing you the current (or next year's) room(s) that require to be flagged homeroom. The report will also list the affected students.
The Transfer choice will assign the students from one current or scheduling homeroom to another current homeroom. The homeroom from which the students will be transferred must be entered. Then the homeroom to which the students will be transferred must be entered. The students will then automatically have their homeroom numbers changed.
For example, the students in homeroom 25 may be transferred to homeroom 26 using the Transfer option. If there were students previously assigned to homeroom 26, homeroom 26 will contain the students from homerooms 25 and 26. Homeroom 25 will no longer contain any students.
Once the students have been transferred, there is no distinction between the newly transferred students and the original students. Therefore, care must be taken not to transfer a homeroom to one which will be subsequently transferred. Starting the homeroom transfers with the senior students will normally avoid this problem.
Note: If you wish to transfer students from one current or scheduling homeroom to another scheduling homeroom, use the Transfer choice in the scheduling Assign Homerooms.
The Individual Assignment feature will display students' names, one at a time, for individual homeroom assignment. Choose Students, Assign Homerooms, Individual Assignment.
Notes: If working in Scheduling, you will be able to choose either this year's or next year's grade/homeroom. The only difference is the students who are prompted.
Before assigning homerooms, be sure that Room/Homeroom files have the correct homeroom teachers and room numbers. Here are the menus to find the files:
For the current year's room/Homeroom file choose File, School Setup, Rooms/Homerooms.
For next year's Room/Homeroom file, choose Scheduling, Modify Files, Rooms/Homerooms.
You can display the students sequentially in two different orders by selecting from the following options:
This Year's Grade: When you enter a grade, this option will sequentially display the students in one grade. As each student is displayed, the student's current homeroom is prompted. The homeroom to be assigned to the student may be changed by entering the new homeroom or can be left the same. Click OK for the next student.
This Year's Homeroom: This option will sequentially display the students in one homeroom upon entry of the desired homeroom number or homeroom designation. As each student in the homeroom is displayed, the student's current homeroom is prompted. Enter the homeroom to be assigned or leave it the same. Click OK for the next student.
Next select a Grade from the drop-down list and click Assign.