Check List for Secondary Schools

This outline lists the steps necessary to prepare a secondary school for a new school year.  Please note that you do not have to complete all steps although they are recommended.  The fundamental concept is to finish off completely your school year before transferring to current.  Once you have transferred to current you will be working in the next school year.

Part 1 Initial Preparation

  Initialize Scheduling

  Make changes to next year’s Courses file

  Add new courses to Code File

  Add new students for next year (pre-registrants)

  Change enrolment status and next year’s grade for specific students

  Make changes to the staff records (new staff and staff not returning next year)

  Make changes to next year’s Room/Homeroom File

Part 2 Student Choices

Enter the students’ choices

Analyze Choices

Make changes for cancelled courses

Re-analyze Choices

Part 3 St up the Next Year’s School Structure

Specify the number of semesters, terms, days and periods for the next year

Define the Semester/Term and Day/Period Sets and Patterns.

Part 4 Set up Next Year's Classes File

Create and/or edit the Next Year's Classes File

Part 5 Build the Timetable

Use Master Builder to build the school timetable

Examine the resulting timetable

Load the students into the classes

Print information to help with conflict analysis

Repeat this process until satisfied with the school timetable

Part 6 Final Details

Make timetable changes to individual students

Assign remaining rooms and teachers to classes

Assign students to homerooms and advisor groups

Print student timetables, teacher timetables, room timetables, class lists, homeroom lists

**CONTINUE WITH THE NEXT STEPS ONLY AFTER THE SCHOOL YEAR HAS FINISHED AND CENTRAL OFFICE HAS GIVEN THE GO AHEAD TO TRANSFER TO THE NEW YEAR.**

Part 7 Close off the Last Year and Implement the New Year

Print all necessary lists and reports (Report Cards, Monthly Attendance Registers, Individual Attendance Cards, Transcripts)

Submit all files to requesting agencies

Transfer the scheduling information to this year

Edit the school calendar

Erase Notepads/Notes (Optional)

Changes in the Current Information

Recover Past Students

ONTARIO ONLY: Print Ontario Independent Study Registers (population of register occurs from Topic Based Marks, Markbook information).