Adding Departments

To add Departments to your school, choose File, School Setup, Departments. A box will appear with a list (if any) of departments already set up.

You can edit/add/delete these.

Use the option buttons at the bottom of the screen to add, edit, print or delete Department Settings.

Department Settings can now be exported to a file. To do this, use the menu at the top to select File, Export, Save. Once the file is created, it may be viewed by selecting File, Export, File Export View. The file is in comma delimited format (csv) and includes headers. For hosting customers, if you want to use the file in Excel (as an example), use the View option to find the file and then copy and paste it to a local machine licensed for Excel.

When adding, you can enter the English, French Title and the Ministry Code for the Department.

Online Administration Notes

In the web portal you can prevent students from selecting certain courses. If a school has a master course that students select and then later replace the master course with a number of individual CTS courses. The school needs the CTS courses in the courses file, but doesn't want the students to select these courses as their choices.

It is possible to prevent some courses from appearing in the list of available courses that students use when entering their own choices on the web portal.

Here's how you do this:

1. First create a department that you will give to these courses.
2. Set the department's number to zero. For example, if you create a department called CTS Course using File, Schools Setup, Departments. The "Ministry number" for this new department is set to 0. You will see this Warning message:
   
   
   
3. Then, in the courses file, each of the individual CTS courses must be assigned the department called CTS Course. This will then allow the school to work with these courses, but students can't choose them when entering their choices online.