How to Add/Modify Employee Group Details

This screen allows the addition of new or the modification of existing Employee Groups. Employee Group parameters have a widespread impact on the system. They are key to setting rules within Positions, Benefits, Pay runs, Deductions, Absence, Vacation, Salary Grids, pay period calendars, overtime and shift premiums, etc for each Employee Group.

Every contract (collective agreement) is represented by one or more Employee Groups. Collective agreements define details such as salary, benefits, vacation entitlement, etc. non-unionized employees (e.g. Administration staff) may not have Collective Agreements; however, they must belong to an Employee Group in order for rules to be set.

Normally, an employee works in one position for one Employee Group, but it is possible for an employee to have multiple positions and belong to more than one Employee Group. An example would be a teacher who works half days and also as a supply teacher.

Defining Employee Group codes requires very specific details.  For example, maintenance staff employed ten months a year may belong to the same union as those working twelve. Although the terms of employment may be the same, the variation in pay periods requires that they be assigned to separate Employee Groups; one group receives twelve pays while the other receives ten.

Use the following steps to Add/Modify Employee Group Details:

          1. Click on Board Control

          2. Click on General Tables

          3. Click on Employee Group Maintenance

          4. Click the Find button at top of the menu bar to see all records in the database.

          5. If K212 HRP dialog box displays, click Yes to continue.

          6. Select a current Employee Group Code to modify

          7. Select a Group Start Date value

          8. Select a User Access Type value

          9. Select an Academic Indicator value (i.e Yes)

          10. Select a Salaried or Timesheet Entry value

          11. Select a Educator Indicator value (i.e Yes)

          12. Select a Transmit to OCT? value (i.e Yes)

          13. Select a Grid Type value

          14. Select a Salary Paid by Grid? value (i.e Yes)

          15. Select a Prorate Salary/Allowance Grids? value (i.e Yes)

          16. Select a WEB Absence Indicator value (i.e Yes)

          17. Select a WEB Absence Approval Type value

          18. Select a WEB Timesheet Indicator value (i.e Yes)

          19. Select a WEB Timesheet Approval Type value

          20. Select an Import SFE Timesheets? value (i.e Yes)

          21. Select an Import SFE Absences? value (i.e Yes)

          22. Select an Allow ESS Staffing Process? value (i.e Yes)

          23. Select a Copy Assignments when duplicating positions? value (i.e Yes)

          24. Select a Force OPC? value (i.e No)

          25. Enter in any other relevant information on the screen (If applicable) (Consult the user guides for more information about each field)

          26. Click the Save button to save your changes