How to Add/Modify Car Mileages

This screen is used to enter car mileage claims for an Employee Group / Employee combination, to be processed during a pay run. The car mileage claim is calculated by the system during the payroll process based on the distance entered and the rate table established in the Group Data module using the number of YTD mileage already accumulated to determine the rate to be used. Payments to an Employee for mileage fall under the Entity Type ‘Other Payments’ and Entity Code ‘Mileage’.

Use the following steps to Add/Modify Car Mileages:

          1. Click on Payroll

          2. Click on Pay Inputs

          3. Click on Car Mileages

          4. Enter a Search parameter, such as Employee Group (If applicable)

                    To View ALL Employee's, Simply click the Find button, with no parameters entered.

          5. Click the Find button at top of the menu bar to see all records in the database.

          6. Select a current Employee Group to modify. (The selected record must be Processed = N to continue)

          7. Right-click the grey grid below the Claim Date column and Select New Record to add a new record

          8. Enter in the relevant information within the grid (All fields are Mandatory)  (Consult the user guides for more information about each field)

          9. Click the Save button to save your changes.