How to Add/Modify Pay Period Calendar and Special Runs

This menu option is used to define Pay Period Calendars for an Employee Group for a pay year and identify Special Pay Runs (for paying advances and refunds and also handling deductions).

The Pay Period Calendar tab page is used to define pay periods for each Employee Group. Pay periods must be entered consecutively and a pay period cannot be deleted after one or more pay periods have been processed in that calendar year.

The Special Pay Runs tab page is used to define Special Pay runs for pay advances, refunds and/or deductions established through the accumulators. These pay runs are assigned a Run Type of ‘ADDITIONAL’ or ‘ADVANCE’. Special Pay Runs can be processed at any time; however, the pay date cannot precede the cheque date of the last processed regular pay period.

Use the following steps to Add/Modify Pay Period Calendar and Special Runs:

          1. Click on Payroll

          2. Click on Group Data

          3. Click on Pay Period Calendar and Special Runs

          4. Enter a Search parameter, such as Employee Group Code (If applicable)

                    To View ALL Employee's, Simply click the Find button, with no parameters entered.

          5. Click the Find button at top of the menu bar to see all records in the database.

          6. Select an Employee Group Code to modify

          7. Select the Pay Periods tab & Right-click the grey grid below the Pay Number column and Select New Record to add a new record

          8. Enter a Pay Number value

          9. Select a Pay Period Start Date value

          10. Select a Pay Period End Date value

          11. Select a Cheque Date value

          12. Select an EI Period Start Date value

          13. Select an EI Period End Date value

          14. Select an Expected Run Date value

          15. Enter an Equivalent Pay Count value

          16. Enter a # Of Annual Salary/Allowance value

          17. Select a Last Pay of the Year value

          18. Select a Model Group (i.e OTIP GROUP)

          19. Select a Model Name (i.e OTIP NAME)

          20. Enter in any other relevant information (If applicable)  (Consult the user guides for more information about each field)

          21. Click the Save button to save your changes.

          22. Select the Special Pay Runs tab & Right-click the grey grid below the Pay Number column and Select New Record to add a new record (If applicable)

          23. Enter a Pay Number value

          24. Select a Pay Date value

          25. Select a Run Type value

          26. Select a Run Class value

          27. Select a Process EI? value

          28. Select an EI Rebate? value

          29. Select a CPP? value

          30. Select a TAX? value

          31. Select a Pension? value

          32. Enter in any other relevant information (If applicable)  (Consult the user guides for more information about each field)

          33. Click the Save button to save your changes.