Verify Diploma Information is a new feature found under Marks, Automatic Transcript Update

Maplewood has a program that determines all the students, both past and present, who have an entry in their first diploma field, and it distinguishes between those that graduated with and without Ontario Scholarship qualifications. This program can be used to choose groups of these students for printing, thereby assisting in determining the accuracy of the Ministry's records.

Here is how it works:

The "default" setting should be used but you will need to enter/change the following:

File Path: This is where the file to be created based on the Maplewood data will be stored. In this example, the file will be found in the c:/documents folder.

Diploma Date: Specify the date range. Students granted any diploma in this range will be included in the file. In this example, the students with diplomas granted between September 1999 and August 2000 will be included.

Then click the Export button. The software will load all the students (past and present) with diplomas into Memory. This may take a couple of minutes. It will indicate that a file is created and will prompt you to view the file. From the view, you can print all or selected pages.

When the Only Ontario Scholars option is not checked, you will view the students who received diplomas during the specified dates, but the students are not considered Ontario Scholars. When the option is checked, you will view students with diplomas during those dates who are also Ontario Scholars. (Ontario Scholars have an aggregate of at least 480 marks in honour level or OAC courses, having a total of 6 credits).

When you are done with the view, you can change the settings on the screen and reselect Export. Since the data is already in memory, the changes are quickly reflected. For example, you will need to select the Ontario Scholars Only option and then Export again.

The references to Field 1 to Field 13 may be changed if you want to change the order of the data or exclude some fields on your printout. For example, if you do not want the school and board numbers and names to print, change the first 4 fields to Not Defined. If you want to print the birthdate printed before the gender, change the birthdate to Field 8 and the gender to Field 9.

Assuming the data in Maplewood has been maintained accurately, the printouts generated by this program can be cross referenced against the data in the Ministry's printout.

Make the changes on the Ministry's printout so that they can clearly identify what they need to correct in their records.

Marks, Automatic Transcript Update, Ontario Scholar Verification

How it works: An Ontario Scholar is a student who obtains an aggregate mark (total of all marks) of 480 in his top 6 Scholar Credits (as defined by the Ministry). This means that there is no rounding up to get 80% from 79.9%. The “credits” ensures the marks to be weighted by credit value (e.g.: 6 credits could be 7 courses - 5 full credit courses and 2 half credit courses). "

Here is how it works:

When selecting the Ontario Scholar option, this feature will generate 3 reports. The three reports generated by this application are:

• Ontario Scholars - The scholar determination is based solely on the achievement in the transcripts (Top 6 SCHOLAR courses that meet or exceed the 480 aggregate).
• Potential Ontario Scholars - The potential scholar determination is based on transcript and current timetable (Current Timetable is defined as the semester and term assigned to the current Maplewood date). Users have the option to calculate Potential Ontario Scholars based on an assumed mark of 80 for each course in the timetable, or based on the class Mid-term mark by selecting a specific mark column. The default selection is, all courses in the current timetable will default to a mark of 80. A list is generated based on the student’s Top 6 SCHOLAR courses - in Transcript and Timetable that meets or exceeds the 480 aggregate.
• Generates a list of students that have 6 or more SCHOLAR courses in the transcript and timetable but the total aggregate of these 6 courses does not meet or exceed the defined minimum of 480.

The reason for this 3rd report is that schools want to know who is close to getting the scholarship (so they can closely watch these students). Any students that does meet or exceed the 480 aggregate will be included in either Report 1 or Report 2.

Note: Level 4U(D) International Language courses and level 3U (C) Classical Languages are eligible courses for awarding the Ontario Scholar designation.