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The PO Change Approval tab provides the necessary parameters for initiating an approval process when completing a purchase order change, resulting in an increase to the dollar amount, which exceeds the tolerance levels in this setting.
The Purchase Order Voucher review allows the user to either approve or reject a purchase order change request (PO Voucher). PO Vouchers are issued only for changes to purchase orders created through the requisitions to PO process, in the Buyer’s In-Basket.
The PO Change Approval tab has the following options:
•Edit
Use the following steps to edit the PO change approval options:
1. Click on the System tab, click Settings, and select Purchasing. The PO Change Approval tab will be selected by default.
2. Click on the Edit button to make fields available.
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3. If applicable, select or deselect the Implement PO Change Approval Process selection box. This selection box is selected by default.
4. If applicable, enter or update the PO Change $ Tolerance and/or the PO Change % Tolerance fields.
The P.O. Change $ Tolerance field must be defined as a dollar amount if this will be the method used to determine the tolerance level.
The P.O. Change % Tolerance field must be defined as a percentage amount if this will be the method used to determine the tolerance level.
5. If applicable, select or deselect the Use Personal Allowable Limit for PO Approval/Rejection selection box.
Use this setting according to your security internal approval rules.
6. Enter a note in the New Note field.
Note: Notes entered in this field will be saved and may be viewed in the Notes History section and are read-only.
7. Click on the Save button to confirm the changes, or click on the Undo button to remove all input information and reset the fields to their default values.