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The Requisition Number tab is used to define the format of the Requisition Number. The requisition number is automatically generated in the Shopping Cart process. The requisition number is a maximum of twelve (12) characters. The requisition number is determined by the order of the Fiscal Year, Location Code and Sequential number. These three options can be placed in any order, however the standard format is Fiscal Year/ Location Code/ Sequential Number. For example: '15/LOC0A/00001.
The Requisition Number tab has the following options:
•Edit
Use the following steps to edit the requisition number format:
1. Click on the System tab, click Settings, and select Purchasing.
2. Click on the Requisition Number tab.
3. Click on the Edit button to make fields available.
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4. If applicable, in the Order section, click on the following drop-down menus to update the options, numbering each from first to third: Fiscal Year, Location Code and Sequential Number.
The Order represents the position of the fields in the requisition number. Fiscal Year can be a maximum of four (4) characters. Location Code can be a maximum of five (5) characters. Sequential Number can be a maximum of 5 numbers, however the whole requisition number can only be a maximum of twelve (12) characters in length.
5. If applicable, click on the Number Of Trailing Characters in Fiscal Year To Be Used drop-down menu to select a number.
The length of the fiscal year in the requisition is determined by this field.
6. Enter a note in the New Note field.
Note: Notes entered in this field will be saved and may be viewed in the Notes History section and are read-only.
7. Click on the Save button to confirm the changes, or click on the Undo button to remove all input information and reset the fields to their default values.