How to Run a Preliminary Year End

The G/L Year End module provides the facility to run the Preliminary Year End; the year must be unlocked and all the fiscal year's periods must be locked. The Preliminary Year End run does not include processing of Carry Forward Pre-Commitments/Commitments, thus keeping the related outstanding Requisitions and POs open for change in the old year.

Use the following steps to run a preliminary year end:

1. Click on Business, General Ledger, and select G/L Year End.

2. Click on the Action drop-down menu beside the corresponding year and select Run Year End- Preliminary.

3. In the Year End Wizard dialog box, under Settings, review the information.

4. Click on the Next button.

Note: If the next button is unavailable, ensure the Surplus/Deficit Account number is a current available G/L account. Refer to Year End for more information on the surplus/deficit account.

5. In the Revenue/Expense Check section, click on the Next button.

6. In the Asset/Liability Check section, click on the Next button.

7. In the Execute/Schedule section, click on the Schedule to process the month end at a later date or click on Execute to process immediately.

Then

Execute button is selected.

1. The year end process will begin. To see year end progress, click on the Notifications icon at the top right corner.

Schedule button is selected.

1. In the Schedule Job dialog box, click on the calendar icon to enter the Start Date.

2. Enter the time of day, using the chevrons to change the time.

3. Click on the Schedule button or click on the Cancel button to return to the previous screen.