New! This document explains how to use the Maplewood system to report data to Aboriginal Affairs and Northern Development Canada (AANDC), formerly Indian and Northern Affairs (INAC). Maplewood provides an application to create an XML file containing student Nominal Roll specific information both at the school level and via central office. This file can then uploaded to the Aboriginal Affairs and Northern Development Canada School Information System Export (SISE).
AANDC's nominal roll system is an information database for regions, districts and schools to undertake an annual census of eligible students living on reserve. All students residing on-reserve or on Crown land, in receipt of any education assistance from AANDC and who meet all of the following requirements are to be reported on the Nominal Roll.
In Maplewood, the following requirements must be met in order for a student to be included in AANDC's Nominal Roll Report:
Enrolment – Student is enrolled on report date (i.e. must be attending a recognized elementary or secondary school on September 30 of the current year)
Age - must be at least four years of age by December 31 of the current year ( and < 21 years of age)
Residence – Enrolment information has been set to the following:
- British Columbia, Manitoba and Nova Scotia: Citizenship = Native Ancestry
- Alberta: Enrolment Type (other fields tab) = 330,331,332,333, or 334 (in any of the Enrolment Type fields)
- Saskatchewan: Aboriginal Status Code (bottom of Aboriginal Tab) = Inuit, Métis and/or treaty
- Ontario: Residence Status = Native Education Authority
Program – must meet the elementary/secondary curriculum standards and fiscal framework of the Ministry of Education for the province/territory of residence
Prior to creating any files, please check that the above information is correctly specified for any students who are to be included in these reports. All fields in these files are noted in the charts following this documentation. Please review these charts to understand what information is included in the file. In particular, review the Nominal Role fields to ensure that the data is correctly set up.
1. Choose Reports, Aboriginal Federal Funding Reports (AANDC).
2. Under the Report Type, select Nominal Roll Report.
3. Indicate the mapping of grade equivalents (i.e. a grade of J in Maplewood should be printed as a grade of JK on the AANDC Special Education Export), as well as the Attendance Type offered for each of these grades. Most grade will have Full-time selected, however the Junior Kindergarten and Kindergarten programs may have half time selected - if the school only offers a half day program.
4. Select the Contact Info button. Upon selection, a form (see below) will display contact information that will be sent to AANDC. Contacts that are mandatory for the export file have the word ‘Mandatory’ in red. If the contact is the same as another contact then the information can be copied using the 'Same As' option. The user has two ways of editing the information (by choosing from the staff list or editing the information manually). If the mandatory contacts are not filled in, a message will be displayed indicating which contact is missing when the user selects the 'Create' option. The creation of the file will not proceed until all mandatory contacts have been entered.
Select the option to Create
Select the option to View, in order to see the information that is included in the file.
The XML file generated from Maplewood can uploaded to the AANDC portal, or it may be imported into an existing PDF where the information may be edited, if necessary. See Importing AANDC file into a PDF file.
The Aboriginal Affairs and Northern Development Canada(AANDC) Special Education Program is designed to help eligible students identified with high-cost special needs to access quality programs and services that are culturally sensitive and reflective of generally accepted provincial/territorial standards. AANDC's Special Education Program consists of two major component.
Direct Services – these classroom and school-based services focus directly on meeting the First Nation student needs, such as student assessments and professional services (e.g. education psychologists, speech and language therapists, counsellors) for the student. At least 75% of AANDC's special education funding is used for direct services.
Indirect Services – these services are provided to eligible First Nation recipients for the development of special education programs and services such as professional development for teachers, para-professionals and parents and research and development of special education approaches and programs.
Services provided under the Special Education Program are based on the understanding that each First Nation student with special education needs is unique and requires a customized program to meet their individual needs in order to best support their success.
Choose Reports, AANDC Reports.
Under Report Type, select Special Education Report
Indicate the mapping of grade equivalents (i.e. a grade of J in Maplewood should be printed as a grade of K4 on the AANDC Special Education Export).
Select the Contact Info button. Upon selection, a form (see below) will display contact information that will be sent to AANDC. Contacts that are mandatory for the export file have the word ‘Mandatory’ in red. If the contact is the same as another contact then the information can be copied using the ‘Same As’ option. The user has two ways of editing the information (by choosing from the staff list or editing the information manually). If the mandatory contacts are not filled in a message will be displayed indicating which contact is missing when the user selects the `Create` option. The creation of the file will not proceed until all mandatory contacts have been entered.
Select the Admin Exp. button to enter in the Administration expense for the school and the Explanation.
Select the option to Create
Select the option to View, in order to see the information that is included in the file.
The file generated from Maplewood can be sent to AANDC, or it may be imported into an existing PDF where the information may be edited, if necessary. See Importing AANDC file into a PDF file.
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Char, column values are M-Mandatory, O-Optional, R-Repeatable |
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|
Element |
Char |
Maplewood Description |
|
Data |
M |
Outer tag for all DCI information containing DCINumber and DCIVersion which are hard coded according to ANNDC’s current XML number and version.
NR: DCINumber = 462572 SEP: DCINumber=471989
NR: DCIVersion = 7 SEP: DCIVersion = 7 |
|
Element |
Char |
Maplewood Description |
|
Applicant |
M |
No data required, as it is just a tag |
|
Applicant/ RecipientNumber |
M |
Reports, Aboriginal Federal Funding Reports (AANDC). Within this form there is a field called ‘AANDC Recipient Number’ which should be filled out by user prior to the creation of the file. This field will be saved and can be updated when required. |
|
Applicant/ Region |
M |
Help, Environment, Environment Information, Jurisdiction Based on the information in this field Maplewood will map the province or territory to the following AANDC values. Note: If the jurisdiction is incorrect please contact Maplewood Customer Support. AANDC values: Atlantic = 2 Quebec = 3 Ontario = 4 Manitoba = 5 Saskatchewan = 6 Alberta = 7 Yukon = 8 British Columbia = 9 Northwest Territories = 0 Nunavut = 10 All Of Canada = 13 |
|
Element |
Char |
Maplewood Description |
|
Year |
M |
YYYYYYYY - Current School Year based on the school calendar (File, School Setup, School Calendar). For example, 20122013 for a calendar that starts in September 2012 and ends in June 2013. |
|
Element |
Char |
Maplewood Description |
|
Vendor |
O |
No data required, as it is just a tag |
|
Vendor/ Name |
M |
Vendor’s name Maplewood Computing Ltd. |
|
Vendor/ Product |
M |
The program that produces the files is called INAC32.exe. |
|
Vendor/ Version |
M |
Version of INAC32.exe that was used to produce the xml file will be sent in this tag |
|
Vendor/ Date |
M |
Maplewood school date when the xml file was generated. |
|
Vendor/ ReferenceDataDate |
M |
Date of AANDC Reference data used for to produce the xml file. |
|
Element |
Char |
Maplewood Description |
|
M |
No data required, as it is just a tag |
|
|
PrimaryContact/ |
O |
Reports, Aboriginal Federal Funding Reports (AANDC). Contact Information (Button), Primary Contact |
|
PrimaryContact/ ID |
O |
Unique identifier for the item. Primary Contact = 1 |
|
PrimaryContact/ PhoneNumber |
O |
No data required, as it is just a tag |
|
PrimaryContact/ PhoneNumber/ Number |
M |
Reports, Aboriginal Federal Funding Reports (AANDC). Contact Information (Button), Primary Contact Format +1 (222) 333-4444 |
|
PrimaryContact/ PhoneNumber/ Extension |
O |
Reports, Aboriginal Federal Funding Reports (AANDC). Contact Information (Button), Primary Contact Max 4 digits |
|
PrimaryContact/ FaxNumber |
O |
No data required, as it is just a tag |
|
PrimaryContact/ FaxNumber/ Number |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Format +1 (222) 333-4444 |
|
PrimaryContact/ FaxNumber/ Extension |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Max 4 digits |
|
PrimaryContact/ Addresses |
M |
No data required, as it is just a tag |
|
PrimaryContact/ Addresses/ Mailing |
M |
No data required, as it is just a tag |
|
PrimaryContact/ Addresses/ Mailing/ Line1 |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, P.O. Box Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, P.O. Box |
|
PrimaryContact/ Addresses/ Mailing/ Unit |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Building/Suite Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Building/Suite |
|
PrimaryContact/ Addresses/ Mailing/ Street |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Street Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Street |
|
PrimaryContact/ Addresses/ Mailing/ City |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, City/Town Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, City/Town |
|
PrimaryContact/ Addresses/ Mailing/ ProvinceState |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Province Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Province |
|
PrimaryContact/ Addresses/ Mailing/ Country |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Country Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Country |
|
PrimaryContact/ Addresses/ Mailing/ PostalCode |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Postal Code Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Postal Code |
|
PrimaryContact/ FamilyName |
M |
Reports, Aboriginal Federal Funding Reports (AANDC). Contact Info. (Button), Primary Contact |
|
PrimaryContact/ GivenName |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Primary Contact |
|
PrimaryContact/ Title |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Primary Contact |
|
PrimaryContact/ HasSecondary |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Secondary Contact (if there is a secondary contact then true otherwise false) |
|
Element |
Char |
Maplewood Description |
|
O |
No data required, as it is just a tag |
|
|
SecondaryContact/ |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Secondary Contact |
|
SecondaryContact/ ID |
O |
Secondary Contact = 2 |
|
SecondaryContact/ PhoneNumber |
O |
No data required, as it is just a tag |
|
SecondaryContact/ PhoneNumber/ Number |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Secondary Contact Format +1 (222) 333-4444 |
|
SecondaryContact/ PhoneNumber/ Extension |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Secondary Contact Max 4 digits. |
|
SecondaryContact/ FaxNumber |
O |
No data required, as it is just a tag |
|
SecondaryContact/ FaxNumber/ Number |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Format +1 (222) 333-4444 |
|
SecondaryContact/ FaxNumber/ Extension |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Max 4 digits |
|
SecondaryContact/ Addresses |
M |
No data required, as it is just a tag |
|
SecondaryContact/ Addresses/ Mailing |
M |
No data required, as it is just a tag |
|
SecondaryContact/ Addresses/ Mailing/ Line1 |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, P.O. Box Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, P.O. Box |
|
SecondaryContact/ Addresses/ Mailing/ Unit |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Building/Suite Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Building/Suite |
|
SecondaryContact/ Addresses/ Mailing/ Street |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Street Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Street |
|
SecondaryContact/ Addresses/ Mailing/ City |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, City/Town Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, City/Town |
|
SecondaryContact/ Addresses/ Mailing/ ProvinceState |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Province Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Province |
|
SecondaryContact/ Addresses/ Mailing/ Country |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Country Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Country |
|
SecondaryContact/ Addresses/ Mailing/ PostalCode |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Postal Code Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Postal Code |
|
SecondaryContact/ FamilyName |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Secondary Contact |
|
SecondaryContact/ GivenName |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Secondary Contact |
|
SecondaryContact/ Title |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Secondary Contact |
|
Element |
Char |
Maplewood Description |
|
M |
No data required, as it is just a tag |
|
|
Certifier/ |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Certifier |
|
Certifier/ ID |
O |
Certifier = 3 |
|
Certifier/ PhoneNumber |
O |
No data required, as it is just a tag |
|
Certifier/ PhoneNumber/ Number |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Certifier Format +1 (222) 333-4444 |
|
Certifier/ PhoneNumber/ Extension |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Certifier Max 4 digits. |
|
Certifier/ FaxNumber |
O |
No data required, as it is just a tag |
|
Certifier/ FaxNumber/ Number |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Format +1 (222) 333-4444 |
|
Certifier/ FaxNumber/ Extension |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Max 4 digits |
|
Certifier/ Addresses |
M |
No data required, as it is just a tag |
|
Certifier/ Addresses/ Mailing |
M |
No data required, as it is just a tag |
|
Certifier/ Addresses/ Mailing/ Line1 |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, P.O. Box Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, P.O. Box |
|
Certifier/ Addresses/ Mailing/ Unit |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Building/Suite Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Building/Suite |
|
Certifier/ Addresses/ Mailing/ Street |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Street Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Street |
|
Certifier/ Addresses/ Mailing/ City |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, City/Town Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, City/Town |
|
Certifier/ Addresses/ Mailing/ ProvinceState |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Province Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Province |
|
Certifier/ Addresses/ Mailing/ Country |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Country Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Country |
|
Certifier/ Addresses/ Mailing/ PostalCode |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Postal Code Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Postal Code |
|
Certifier/ FamilyName |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Certifier |
|
Certifier/ GivenName |
M |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Certifier |
|
Certifier/ Title |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), Contact Info. (Button), Certifier |
|
Element |
Char. |
Maplewood Description |
|
M |
Date Export File is created. Format: YYYY-MM-DD. |
|
Element |
Char |
Maplewood Description |
|
M |
No data required, as it is just a tag |
|
|
Identification/ DeliveryOrganization |
M |
A school cannot be a recipient. isRecipient = false
Note: A Board/School Division can be a recipient. |
|
Identification/ DeliveryOrganization/ |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Email Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Email |
|
Identification/ DeliveryOrganization/ ID |
O |
Located on AANDC Export Application ‘AANDC School Number’ to be filled in by user. Field will be saved and can be updated when need |
|
Identification/ DeliveryOrganization/ Website |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Website Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Website |
|
Identification/ DeliveryOrganization/ PhoneNumber |
O |
No data required, as it is just a tag |
|
Identification/ DeliveryOrganization/ PhoneNumber/ Number |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Phone Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Phone. Format +1 (222) 333-4444. |
|
Identification/ DeliveryOrganization/ PhoneNumber/ Extension |
O |
(Report from School) FFile, School Setup, School Information, School Info. Tab, Phone Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Phone. Max 4 digits.. |
|
Identification/ DeliveryOrganization/ FaxNumber |
O |
No data required, as it is just a tag |
|
Identification/ DeliveryOrganization/ FaxNumber/ Number |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Format +1 (222) 333-4444. |
|
Identification/ DeliveryOrganization/ FaxNumber/ Extension |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Max 4 digits. |
|
Identification/ DeliveryOrganization/ Addresses |
M |
No data required, as it is just a tag |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing |
M |
No data required, as it is just a tag |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing/ Line1 |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, P.O. Box Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, P.O. Box |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing/ Unit |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Building/Suite Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Building/Suite |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing/ Street |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Street Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Street |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing/ City |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, City/Town Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, City/Town |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing/ PrivinceState |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Province Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Province |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing/ Country |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, Country Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Country |
|
Identification/ DeliveryOrganization/ Addresses/ Mailing/ PostalCode |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Postal Code Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Postal Code |
|
Identification/ DeliveryOrganization/ Type |
M |
Program Organization Type = 24 (Elementary/Secondary School) will be sent in this tag |
|
Identification/ DeliveryOrganization/ Name |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, School Name Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Division Name |
|
Element |
Char |
Maplewood Description |
|
ReportingPeriod |
M |
The reporting period that the report is for. Value = Annual. |
Below is a chart of the areas that are included in the Nominal Roll census Report, and where the information can be found/populated in Maplewood. AANDC refers to a student as a client, thus the reference to 'client' in some of the field names.
|
Element |
Char |
Maplewood Description |
|
ReportingDeliveryOrganizations |
M;R |
No data required, as it is just a tag |
|
ReportingDeliveryOrganizations/ DeliveryOrganization |
M;R |
No data required, as it is just a tag |
|
ReportingDeliveryOrganizations/ DeliveryOrganization/ ID |
O |
Reports, Aboriginal Federal Funding Reports (AANDC), ‘AANDC School Number’ This number is to be filled in by user. Field will be saved and can be updated when needed. This is a 4 digit number provided by AANDC. |
|
Identification/ DeliveryOrganization/ Type |
M |
Program Organization Type = 24 (Elementary/Secondary School) will be sent for this tag |
|
Identification/ DeliveryOrganization/ Name |
M |
(Report from School) File, School Setup, School Information, School Info. Tab, School Name Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Division Name |
|
Element |
Char |
Maplewood Description |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients |
M |
No data required, as it is just a tag |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client |
M;R |
No data required, as it is just a tag |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification |
M |
No data required, as it is just a tag |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification/ Student |
M |
No data required, as it is just a tag |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification/ Student/ IRSNumber |
M |
Student Identifier Number: The Indian Registration number is assigned to a student if the student is registered under the Indian Act (i.e. status code = 1) as per the Student’s Status Card; If the school/division does not have access to this number then leave it blank and a number will be assigned by INAC. For registered Indian students, the student name, date of birth and gender must match the information listed in the Indian Registry in order to be input into the Nominal Roll System. In Maplewood this information can be found and entered within the Student's Enrolment tab. Enrolment, Edit, Aboriginal (tab), Indian Registry Number. First 3 digits populate the Band No. 4-8 digits populate the Family No. 9-10 digits populate the Child Position No. |
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|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification/ Student/ FamilyName |
M |
The legal family name as it appears on the student’s status card or birth certificate and if applicable, the family name normally used, i.e. the alias, in brackets. Source: Student Status Card and School Register In Maplewood this information will be pulled from the Biographics area. Student, Biographics, Name, Legal Surname If Legal Surname is blank then program will populate field with data from the Surname field |
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|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification/ Student/ GivenName |
M |
The given name as it appears on the student’s status card or birth certificate and if applicable, the given name normally used, i.e. the alias, in brackets. Student, Biographics, Name, Given Name |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification/ Student/ DateOfBirth |
M |
The student’s date of birth as it appears on the student’s status card or birth certificate in the format: YYYYMMDD, e.g. 1999-04-18. This information is required for identification and comparison purposes. Source: Student Status Card, Birth Certificate or School Register
Student, Biographics, Birthdate |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification/ Student/ Ancestry |
M |
Alberta: Student, Enrolment, Edit, Aboriginal Tab, FNMI Declaration
British Columbia: Student, Enrolment, Edit, Native Student
Manitoba: Student, Enrolment, Edit, Aboriginal Tab, Aboriginal Identity
Nunavut: Student, Enrolment, Edit, Ethnicity
Ontario: Student, Enrolment, Edit, Aboriginal Tab, Aboriginal Self ID
Saskatchewan: Student, Enrolment, Edit, Aboriginal Tab, Aboriginal Status
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client/ Identification/ Student/ Gender |
M |
The student’s gender as it appears on the student’s status card or birth certificate. M = Male / F = Female Student, Biographics, Gender
|
|
Element |
Char |
Maplewood Description |
||||||||||||||||||||||||||||
|
ReportingDeliveryOrganizations/ Clients/ Client/ ServiceProvision
|
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ Clients/ Client/ ServiceProvision/ CompletedAsPlanned
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M |
If the student is no longer enrolled on the count date, then the student will be sent as a leaver. With all leavers, a 'Completed As Planned' requirement is sent.
Note: If value of 03 is sent, then a reason must be sent as well |
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ReportingDeliveryOrganizations/ Clients/ Client/ ServiceProvision/ ReasonNotFullyProvided |
O |
This tag is Mandatory if value of 03 is sent for above tag (CompletedAsPlanned). Maplewood will send a default value of 9999.01 until either a new field is added or mapping to existing exit descriptions can be found.
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|
Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives |
O; M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective |
M; R |
No data required, as it is just a tag Within this tag Accommodation or Transportation will be found. |
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID |
M |
If the student has an accommodation value as listed in ActivityID below then ObjectiveID is set to Accommodation ID = ACCOMM Student, Enrolment, Edit, Aboriginal Tab, Accomodation If the student has Transportation as listed in ActivityID below then ObjectiveID is set to Transportation ID = TRANS Student, Transportation, Transportation Type And/or Student, Custom fields, User Defined List Fields (title of list field must be INAC Other Transportation or INAC Transp spelled exactly as shown here.)
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID/ SubmissionActivities |
M |
No data required, as it is just a tag
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID/ SubmissionActivities/ SubmissionActivity |
M |
No data required, as it is just a tag
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID/ SubmissionActivities/ SubmissionActivity/ ActivityID |
M |
Accommodation: Used to validate funding and perform cost-benefit analysis. Source: Application for Accommodation Assistance
Student, Enrolment, Edit, Aboriginal Tab, Accommodation
Transportation: The normal transportation received going to and from school on a daily basis. If there is a valid value in the below fields then this tag is set to the value below. Student, Transportation, Transportation Type And/Or Student, Custom Fields, User Defined List Fields (title of list field must be INAC Other Transportation or INAC Transp spelled exactly as shown here.)
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID/ SubmissionActivities/ SubmissionActivity/ SubActivities |
O |
No data required, as it is just a tag
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID/ SubmissionActivities/ SubmissionActivity/ SubActivities/ Code |
O |
This tag is used with Transportation.
The normal transportation received going to and from school on a daily basis. Student, Transportation, Transportation Type
Code 04 is to be used, for example, when the student needs someone to travel with them to school on a daily basis, or requires other special transportation arrangements. And/Or Specialized transportation received over and above regular transportation. This is populated from a user-defined list field created by the school using Students, Custom Fields/Tables, List Fields. The title of the list field must be INAC Other Transportation. If a shorter title is preferred, it can be INAC Transp spelled exactly as shown here. The elements in the table should be as noted in the below grid. The students may have this field entered using the List Fields option on the Custom Fields tab of the students’ records. Read How to set up a List Field
Code 08 is to be used, for example, when a student is on accommodation status for HCSE needs and requires additional support for seasonal travel. |
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID/ SubmissionActivities/ SubmissionActivity/ ExpenseSet |
M |
No data required, as it is just a tag
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ReportingDeliveryOrganizations/ Clients/ Client/ Objectives/ Objective/ ObjectiveID/ SubmissionActivities/ ExpenseSet |
M |
No data required, as it is just a tag
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|
Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment |
M |
No data required, as it is just a tag
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment |
M |
No data required, as it is just a tag
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ HCSE |
M |
Indicate whether the student has high cost special education needs.
If Special Ed (on Enrolment tab) is selected, Student is Active, has a Placement, placement date and Exceptionality --- then Maplewood will set to true If Special Ed (on Enrolment tab) is NOT selected - or one of the above mentioned requirements are not met, then Maplewood will set to false.
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ BandOfResidence |
M |
Enrolment, Aboriginal (tab), Band of Residence Note: This is a user defined table. Updates to this table can be made by going to the following area.: Students, Custom Fields/Tables, Aboriginal, Bands
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ LanguageOfInstruction |
M |
This is populated from a user-defined list field created by the school using Students, Custom Fields/Tables, List Fields. The elements in the table should be as noted in the grid below. Read How to set up a List Field The title of the list field must be INAC Language. If a shorter title is preferred, it can be INAC Lng spelled exactly as shown here. The students may have this field entered using the List Fields option on the Custom Fields tab of the students’ records.
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ ExtendOfFirstNationLanguageInstruction |
M |
This information is required for administrative, operational and comparison purposes. Student, Enrolment, Edit, Aboriginal Tab, Extent of Aboriginal Language Instruction
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ HomeLanguage |
M |
The language spoken most often at home. Student, Enrolment, Edit, Aboriginal Tab, Home Language
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ Residence |
M |
The location where the student is ordinarily resident as described in the Program Authority. Student, Enrolment, Edit, Aboriginal Tab, Residence Status
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ ReserveOfResidence |
M |
The number of the reserve on which the student normally resides. Student, Enrolment, Edit, Aboriginal Tab, Reserve of Residence Source: First Nation Residency Records |
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ ElementarySecondaryProgram |
M |
Student, Enrolment, Edit, Aboriginal Tab, Elementary Secondary Program NOTE: Items will only appear in the drop down that have been selected in School Information, Configuration Tab, School Program Offered
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ FullTimeEquivalent |
M |
Indicate whether the student is in attendance full-time or part-time or a portion thereof where applicable. Student, Enrolment Tab View, FTE (Calculated Field)
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ JurisdictionGrade |
M |
No data required, as it is just a tag
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ JurisdictionGrade/ Jurisdiction |
M |
Help, Environment, Environment Information, Jurisdiction Mapped to AANDC Reference Data
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ JurisdictionGrade/ Grade |
M |
Student, Biographics, Edit, Current Grade Populated based on conversion table on main Report Screen Reports, Aboriginal Federal Funding Reports (AANDC).
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ JurisdictionGrade/ AttendanceFactor |
M |
The Value for this tag will be populated based on the definition from conversion table. Note: Part Time is only valid for JK or K grades.
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ReportingDeliveryOrganizations/ Clients/ Client/ Enrolment/ StudentEnrolment/ ProgramDeliveryMethod |
M |
Determine based on Delivery of Classes that student is currently enrolled in. This delivery method can be found under File, School Setup, Classes, Edit, Select Class, Edit
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Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ |
O |
(Report from School) File, School Setup, School Information, School Info. Tab, Email Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Email |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ PhoneNumber |
O |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ PhoneNumber/ Number |
|
(Report from School) File, School Setup, School Information, School Info. Tab, Phone Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Phone. Format +1 (222) 333-4444. |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ FaxNumber |
|
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ FaxNumber/ Number |
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(Report from School) File, School Setup, School Information, School Info. Tab, Fax Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Fax Format +1 (222) 333-4444. |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses |
|
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses/ Mailing |
|
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses/ Mailing/ Street |
O |
(Report from School) File, School Setup, School Information, School Info. Tab Street Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Street |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses/ Mailing/ City |
M |
(Report from School) File, School Setup, School Information, School Info. Tab City/Town Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, City/Town |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses/ Mailing/ ProvinceState |
M |
(Report from School) File, School Setup, School Information, School Info. Tab Province Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Province |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses/ Mailing/ Country |
M |
(Report from School) File, School Setup, School Information, School Info. Tab Country Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Country |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses/ Mailing/ PostalCode |
M |
(Report from School) File, School Setup, School Information, School Info. Tab Postal Code Or (Report from Central Office) File, School Setup, Central Office Information, Division Info. Tab, Postal Code |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Addresses/ StreetSameAsMailing |
M |
Defaults to true |
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Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ EducationDirector |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ EducationDirector/ FamilyName |
M |
(Report from School) File, School Setup, School Information, Board Info (Division Info) Tab, Contacts, Education Director, Surname Or (Report from Central Office) File, School Setup, Central Office Information, Board Info (Division Info) Tab, Director, Surname Note: If information is blank - then school principal's information will be sent |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ EducationDirector/ GivenName |
M |
(Report from School) File, School Setup, School Information, Board Info (Division Info) Tab, Contacts, Education Director, Given Name Or (Report from Central Office) File, School Setup, Central Office Information, Board Info (Division Info) Tab, Director, 1st Name Note: If information is blank - then school principal's information will be sent |
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Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Principal |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Principal/ FamilyName |
M |
File, School Setup, School Information, School Info Tab, Principal, Surname
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ Principal/ GivenName |
M |
File, School Setup, School Information, School Info Tab, Principal, 1st Name
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|
Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProvincialCertification |
M |
File, School Setup, School Information, Configuration Tab. If Provincally Certified field is checked, then Maplewood will set to True.
Alberta: True if School Authority Classification Type = Indian Affairs And Native Operation = Provincially Operated
British Columbia, Manitoba, Nunavut, Ontario, Saskatchewan: True if Funding Type = Native And Native Operation = Provincially Operated
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|
Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramDeliveryMethods |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramDeliveryMethods/ DeliveryMethod |
M;R |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramDeliveryMethods/ DeliveryMethod/ Active |
M |
Flag indicating if the Delivery Method is used by the school. File, School Setup, School Information, Configuration Tab, School Delivery Method Items that have been selected will have ‘true’ for active otherwise they will have ‘false’ |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramDeliveryMethods/ DeliveryMethod/ Method |
M |
File, School Setup, School Information, Configuration Tab, School Delivery Method
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|
Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramsOffered |
M;R |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramsOffered/ SchoolProgram |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramsOffered/ SchoolProgram/ Active |
M |
Flag indicating if the School Program is used by the school. File, School Setup, School Information, Configuration Tab, School Program Offered Items that have been selected will have ‘true’ for active otherwise they will have ‘false’ |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProgramsOffered/ SchoolProgram/ Program |
M |
File, School Setup, School Information, Configuration Tab, School Program Offered
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|
Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ GradesOffered |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ GradesOffered/ JurisdictionGrade |
M |
No data required, as it is just a tag |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ GradesOffered/ JurisdictionGrade/ Jurisdiction |
M |
Help, Environment, Environment Information, Jurisdiction
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ GradesOffered/ JurisdictionGrade/ Grade |
M |
Located on AANDC Export Application ‘Equivalent AANDC Grade Value’ |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ GradesOffered/ JurisdictionGrade/ AttendanceFactor |
M |
Located on AANDC Export Application ‘Equivalent AANDC Grade Value’ and Mapped to AANDC Reference Data values.
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ GradesOffered/ JurisdictionGrade/ Active |
M |
Flag indicating if the grade is active in the school. |
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Element |
Char |
Maplewood Description |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ CulturalEducationCentreServiced |
M |
Flag indicating if the School Cultural Education Centre Serviced. File, School Setup, School Information, Configuration Tab, Service Cultural Education Centre. |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ InstructionDays |
M |
File, School Setup, Calendar, Edit Total number of 'Normal' School days will be sent in this field |
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ReportingDeliveryOrganizations/ ESSchoolInformation/ AdminData/ ProfessionalDevelopmentDays |
M |
File, School Setup, Calendar, Edit Total number of 'Board' days will be sent in this field |
|
Term |
Definition |
|
Students with High Cost Special Education Needs |
Students eligible for funding under the Special Education Program (SEP) are those whose special education needs cannot be met within the resources intended for the general student population and who are on the Nominal Roll or eligible to be on the Nominal Roll based on the First Nation Education Program Guidelines. Broadly speaking, special education needs of students fall within a continuum of mild to moderate, moderate to severe and severe to profound. Special education needs that are at the lower end of this continuum are expected to be addressed within the resources intended for the general student population. Only special education needs that are more costly to address (generally ranging from moderate to profound) are eligible for funding under the SEP. Students eligible to receive programs and services under the Special Education Program (SEP) are to be identified as High Cost Special Education Students on the Nominal Roll. |