You can use the Assign Homerooms feature to assign homerooms to the students automatically. Many different methods of homeroom assignment are available. Before assigning homerooms, be sure that Next Year’s Room/Homeroom File has the correct homeroom teachers and room numbers. See Step 3: Change the Scheduling Room/Homeroom File). Then choose Scheduling, Assign Homerooms, Sequential by Grade, In a Specific Period, In a Specific Period, Transfer, or Individual Assignment.
Note: If you want to assign homerooms after Step 27, choose Students, Assign Homerooms..
Sequential by grade
Students of a specific grade are assigned to homerooms for next year either in rotation through the homerooms (student 1 goes into hmrm1, student 2 in hmrm2, student 3 in hmrm3, student 4 in hmrm1, student 5 in hmrm2, student 6 in hmrm3, student 7 in hmrm1, etc.) or through sections of the alphabet (e.g. surnames Aaron through George in hmrm1, Granger through McDonald in hmrm2, McIsaac through Zorbet in hmrm3).
Specify the grade you would like to work with by selecting from the drop-down list (e.g. Grade 9).
In the list of homerooms, click on one of the homerooms that students in that grade might be assigned to so it is highlighted, then click on the Add button below to add it to the list of Selected Homerooms. More than one homeroom may be selected by holding down the CTRL key and clicking on the desired homerooms.
When all of the appropriate homerooms are in the list of Selected Homerooms, specify whether you would like to Alternate through students or Assign Sections of the alphabet by clicking the one you want.
Then click the Assign button to begin assigning the students to homerooms.
In a Specific Period
Students are assigned a homeroom for next year according to the room they occupy in a specific period of their timetable.
Specify the Semester, Term, Day and Period that will be used to assign the rooms for homerooms by clicking the drop-down arrow and clicking on the appropriate choice.
Some students may not have a class in the period you specified. For those students, use the drop-down list and select the Homeroom for students with a spare.
Click the Assign button to begin assigning homerooms to the students.
In a specific class
Students are assigned a homeroom for next year according to the room they occupy in a specific class.
Select the Class where you would like to assign a homeroom by selecting from the drop-down list.
Now indicate which homeroom the students in this class should by selecting from the drop-down list.
Click the Assign button to begin assigning homerooms to the students.
Transfer
Students are transferred from the homeroom they are in either this year or next year, to another homeroom for next year.
Indicate whether you will be transferring students from the homerooms they are in this year or next year by clicking on either This Year’s Homerooms or Next Year’s Homerooms.
Specify the Source homeroom (the homeroom the students will be moved from) by selecting from the drop-down list. Then specify the Destination homeroom from the drop-down list.
Click the Transfer button to begin assigning homerooms to the students.
Note: Once the students have been transferred, there is no distinction between the newly transferred students and the original students. Therefore, care must be taken not to transfer a homeroom to one which will be subsequently transferred. Starting the homeroom transfers with the senior students will normally avoid this problem.
Individual Assignment
Students in a specific grade or homeroom will be displayed sequentially for individual assignment of next year’s homerooms.
Indicate whether you would like to go through assigning homerooms to students in a specific Grade or Homeroom. Then specify which grade or homeroom you would like to work with by selecting from the drop-down list.
Click the Assign button to start assigning homerooms to the students.
The first student in the grade or homeroom that you are working with will be presented on the screen.
Select the Homeroom that you would like to assign to this student from the drop-down list.
By Group
A group of students is assigned to a homeroom either Alphabetically or by Inquiry List.
Alphabetically
Select Alphabetically radio button.
Select the Homeroom from the drop-down list.
Choose By Range or By Group (go to step 6).
By Range - click the Individual checkbox. The First checkbox will be enabled. If you do not want the first student in the list, uncheck the First checkbox and click Select to locate the student that you want.
To include a range of students, uncheck the Individual checkbox and use the Select button in the First in List and Last in List to define the range of students.
Next choose "Both this and next year students" and/or "Next year only students".
By Group - click the Add button. Select students by entering Partial Names into the entry box and clicking OK when the student has been located. Multi-selecting using ctrl+click is not allowed.
Click Done.
Inquiry List
Select Alphabetically radio button.
Select the Homeroom from the drop-down list.
Locate the Inquiry List from the selection screen and click OK.
Click Done.