Assign Lockers

Lockers may be assigned automatically to a group of students using the Assign Lockers option, or entered manually through the Locker tab in the student's record. First you will have to set up Locker information by choosing File, School Setup, Lockers. Once you have set up lockers, you can assign students to lockers using the method outlined below:

1. Choose Students, Assign Lockers.
   
   

2. Display specific students by clicking the Select button. If all the students in the list are to be assigned lockers, check the All Students checkbox. Otherwise, highlight the individual student(s) to be assigned by clicking on each student (shift+click to select a range). Click the Unassign button if you want to remove the current lockers assigned to the selected students.
3. Select a Locker Bank (set up earlier under File, School Setup, Lockers). If all the lockers in the list are going to be assigned to students, check the All Lockers button. Otherwise, highlight the individual lockers to be used by clicking on each locker.
4. Click the Assign Button to assign the lockers to the selected students.

Notes:

• By assigning an available lock to a student, you can select to see the drop-down list of locks in either by combination order or by serial number order. The drop-down list will also show all available information for the lock(s) - combination, serial number, and brand.
  
• Information connected to a specific locker cannot be edited from within student records. The locker type, capacity, and bank can be modified in the table of lockers under the File, Maintenance, Lockers menu.
  
• A new Lock table was added to the Locker menu to accommodate lockers with embedded locks, and lockers whose lock can be assigned to a student. For example: A locker can be assigned a specific lock, serial number and combination. Once the locker is assigned to the student, this lock, serial number and combination will be assigned to the student. The locker does not need this information tied to it, and the new lock table contains information on locks, serial numbers and combinations that do not need to be tied to a specific locker. This will allow users to accommodate all different situations.
  
• You may have students who are assigned to lockers with locks already assigned to them, or you may have students assigned to lockers who bring their own locks, and provide the office with the lock, serial number and combination information.
  
• If a new lock was assigned to a locker in student record, the lock information will be stored in the Locks table.
  
• In student record, you can select a lock information from the existing list of locks or click on the New Lock command button to create a new entry for this student. This new entry will also be saved in the table of Locks.
  
• If the school has assigned a lock to a locker, then the student who gets this locker will have the corresponding lock. It is possible to remove the assigned lock from the student and assign a new lock. In this case, the locker will update its records to show that no lock has been 'defined'. 'Defined' only refers to locks that have been assigned to a locker in Edit Locker.
  
• The program cannot handle duplicate lockers. To handle this situation, the program is able to work with alphabetic values for lockers. i.e. 050a, 050b.
  
• However, the list of lockers in the table of lockers will not store the mixed values (alph/numeric and only-numeric). If you use alphabetic values, then you will need to use this format for all lockers, even non-duplicate lockers - i.e. 049a.
  
• The program does allow student record to change the Lock for that student. However, this change will not reflect for the Locker. This is by design for the following reasons:

- some schools have lockers with the lock
- some schools will have lockers without locks and students are getting their own locks.

• Student's lock information (serial number, combination and lock brand) must be entered individually.
• Unassigning lockers does not clear out a student's lock information.

Set Up Locker Information

More information on the Locker tab in Student Records.