How to Run Month End

 

The G/L Month End module provides the Run Month End functionality. All balanced current transactions for the specified accounting period are processed and a report is generated. The Month End report lists the Opening Balance for the Pre-Commitments, Commitments and Expenditures, all current activity in detail and produces closing balances.

 

Use the following steps to run a month end:

 

1. Click on the Business tab, click General Ledger, and select G/L Month End.

 

2. Click on the Action drop-down menu beside the corresponding month and select Run Month End.

 

Note: The Run Month End option may not be available when the period's fiscal year is locked and/or the period is locked.

 

 

3. In the Month End Wizard dialog box, under Batch Validation, ensure all batches are finalized.

 

4.

If

Then

Batches are finalized

1. Proceed to the Next Step.

Batches are not finalized

1. Click on the Finalize Batches button.

 

Note: All batches must be finalized to continue to the next step.

 

 

2. In the Batch Balancing dialog box, select as many or as few batches from the results displayed in the grid, by clicking the corresponding check mark beside each batch or click the check mark at the top of the grid to select all batches.

 

 

3. Click on the Group Actions drop-down menu and select one of the following: Review All or Review Selected.

 

Note: Use the Print All or Print Selected options to print the batch information.

 

 

4. In the Batch Balancing Preview dialog box, click on the Fix Batch button to fix any unfinalized batches.

 

 

5. Click on the Close button to return to the Batch Balancing dialog box.

 

6. When all batches have been finalized, click on the Close button.

 

7. Click on the Next button to continue.

 

8. Proceed to Next Step.

 

5. Click on the Next button.

 

 

6. In the G/L-JE Consistency section, click on the Next button.

 

 

7. In the Execute/Schedule section, click on the Schedule to process the month end at a later date, or click on Execute to process immediately.

 

 

 

8.

If

Then

Execute button is selected.

1. The month end process will begin. To see month end progress, click on the Notifications icon at the top right corner.

 

Note: If the year and period are not current, a message will display. Click on OK to continue or cancel to return to the Month End Wizard dialog box.

 

Schedule button is selected.

1. In the Schedule Job dialog box, click on the calendar icon to enter the Start Date.

 

 

2. Enter the time of day, using the chevrons to change the time.

 

3. Click on the Schedule button or click on the Cancel button to return to the previous screen.

 

 

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