How to Delete an Invoice

Invoice Delete can be performed in the Invoice Management screen using the Delete action. Upon deletion of an invoice, the system will automatically generate reversing accounting entries and an audit trail.

Deleting an invoice that was entered against a purchase order will automatically reset the commitment and will reopen the purchase order, if the PO has been closed.

Invoices that have been partially paid, paid in full or are being processed (are part of an Accounts Payable pay run), cannot be deleted.

Note: The cheque(s) an invoice was paid on may be voided or cancelled, thus allowing for the deletion of the invoice.

Use the following steps to delete an Invoice:

1. Click on the Business tab, click Invoice, and select Invoice Management.

2. If applicable, enter the Vendor Name or Vendor Number or click on the Search icon to search for a Vendor.

Note: Refer to How to use Vendor Search for more information on how to use this feature.

3. If applicable, enter the Invoice Number.

Note: The Invoice Number field will only become available when a Vendor Number or Name has been entered.

4. If applicable, click on the Year drop-down menu to select an option. Default selection: Current fiscal year.

5. If applicable, click on the Period drop-down menu to select a period. Default selection: All periods.

6. Click on the Search button. The invoice(s) that meet the search criteria will be retrieved and displayed in the grid.

Note: If necessary, perform an advanced search. Refer to Advanced Search for more information on this section.

7. Click on the Select Batch button to create or select a batch.

Note: Refer to How to Select/Release a Batch for more information on how to use this feature.

8. Click on the Action drop-down menu beside the corresponding invoice and select Delete.

9. In the Please Confirm Delete dialog box, enter a note in the Note field.

10. Click on the OK button to confirm deletion, or click on the Cancel button to cancel the delete process and return to the Invoice Management screen.