How to Lock/Unlock Multiple G/Ls

The lock/unlock multiple G/Ls feature provides the ability to disallow data entry against G/L accounts. Once the accounts have been locked, all data entry against the accounts is prohibited. However, invoice entry distributions will be allowed to locked accounts when the invoice is entered against a purchase order, as the commitment distribution was made when the account was not locked.

Use the following steps to lock/unlock multiple G/Ls:

1. Click on the Business tab, click General Ledger, and select G/L Account Management.

2. Click on the Advanced Search button to search multiple G/L accounts.

Note: Refer to Advanced Search for more information on this section.

3. Select as many or as few G/L accounts from the results displayed in the grid, by clicking the corresponding check mark beside each G/L account, or click the check mark at the top of the grid to select all G/L accounts.

4. Click on the Group Actions drop-down menu and select one of the following: Lock All, Lock Selected, Unlock All or Unlock Selected.

5. Enter a note in the Note field.

Note: Read all Warning! notes before proceeding.

6. Click on the OK button to complete the process or click on the Cancel button to cancel the Lock or Unlock process.