Back to Main SDS Page

Class Marks (Secondary Schools Only)

Once final school marks have been determined for the students, SDS will need to obtain these marks. Final marks must be stored in the 6th marking column in Maplewood prior to creating this file. If final marks are stored elsewhere, contact Maplewood support for assistance in moving them to column 6. For full year courses, only the final marks in column 6 in the second semester are included.

A class mark will NOT be included in the file for any of the following reasons:

• grade in the courses file is not 10 to 12
• course number in the courses file is X
• reportable check box is unchecked in the classes file
• exam mix code in classes file is 100% department

Before creating this file for SDS, refer to the Class_Marks file description.  All this information must be accurate before commencing with this process. 

To create the file containing the mark information, 

1. Choose Reports, SDS Data Transfers, Send Information to SDS.
   
2. Choose the Class Marks option.
3. Select Create button. 
   
4. Select the Save button to save it using the defaulted name and location. We suggest that you view the contents of the resulting file to ensure that it appears to contain the desired information.

This creates the file MRK1234567_yymmddhhmm.XML in the Maplewood\Export\Realtime or Batch folder (where 1234567 is the school number, yy is the year, mm is the month, dd is the day, hh is the hour, and mm is the minute).  

Optionally, select the View button to examine the information in the file. To transfer the file to Saskatchewan Learning’s SDS through the internet: 

1. Select the Send button. The correct file should be defaulted, so select Open.
   
2. If this message appears, 
   
   "Due to the smaller size of this file, it may be submitted to SDS right now (Real-Time). Select OK to send the file and then wait while your file is being processed by SDS. Another message will appear once it has been processed."
   
   select OK then wait for the file to be processed. If a message should be returned indicating that the file was successful.  If errors are returned, correct the data and resend it.
   
3. If this message appears: 

"Due to the larger size of this file, it cannot be submitted automatically to SDS. Proceed to the SDS website to submit the file through the SDS Electronic File Transfer option. When the file is processed and SDS generates a Response File, it may be saved for use in Maplewood's Import Response File from SDS option."

go the SDS website and use the Electronic File Transfer option to send the file. Periodically check the SDS website until your file is processed. If errors result were included in the response file, make any necessary corrections, recreate the file, and then resend. 

Once the file status is successful, no further steps are required. If errors result, make any necessary corrections, recreate the file, and then resend it.  

Class Marks

Maplewood Default Filename:  MRK#######_yymmddhhmm

StudentClassMark (XML Object 1.8)

This object allows the school to submit the school mark for a student who took a class.  Note that the class enrolment must exist and an educator has to be identified for the class before the mark will be accepted (e.g. make sure this information was submitted successfully in the Class Info, Class Enrolment and Exam Registration file).  Marks will not be accepted prior to the month in which the class ends.

Final marks must be stored in the 6th marking column in Maplewood prior to creating this file. If final marks are stored elsewhere, contact Maplewood support for assistance in moving them to column 6. For full year courses, only the final marks in column 6 in the second semester are included.

A class mark will NOT be included in the file for any of the following reasons:

• grade in the courses table is not 10 to 12

• course number in the courses table is X

• reportable check box is unchecked in the classes table

• exam mix code in classes table is 100% department