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Base Students: English Additional Language Information

For all students whose first language is not English, SDS is collecting information regarding the student's English as an Additional Language (EAL) proficiency.  Students are assessed according to a provincial scale of language proficiency called the Common Framework of Reference (CFR).  The levels available are: A1 – Level 1 (A1.1), A1 – Level 2 (A1.2), A2 – Level 1 (A2.1), A2 – Level 2 (A2.2), B1 – Level 1 (B1.1), and B1 – Level 2 (B1.2). 

If a student has an EAL proficiency level entered in Maplewood (Enrolment tab of student's record, Edit, Other Fields tab), he or she will be included in this file.

This information is only available in Enterprise and therefore, it must be manually added directly on the SDS site for non-Enterprise schools.  The option to create this file will not appear on the menu for non-Enterprise schools. 

Before creating this file for SDS, refer to the Base Students:  English Additional Language Information File Description. This information must be accurate before commencing with this process. 

To create the file containing the student's enrolment information, 

1. Choose Reports, SDS Data Transfers, Send Information to SDS.
   
2. Choose the Base Students:  English Additional Language Information option.
   
3. Select Create button. 
   
4. Select the Save button to save it using the defaulted name and location. We suggest that you view the contents of the resulting file to ensure that it appears to contain the desired information.

This creates the file ENG1234567_yymmddhhmm.XML in the Maplewood\Export\Realtime or Batch folder (where 1234567 is the school number, yy is the year, mm is the month, dd is the day, hh is the hour, and mm is the minute).  

Optionally, select the View button to examine the information in the file. To transfer the file to Saskatchewan Learning’s SDS through the internet: 

1. Select the Send button. The correct file should be defaulted, so select Open.
   
2. If this message appears, 
   
   "Due to the smaller size of this file, it may be submitted to SDS right now (Real-Time). Select OK to send the file and then wait while your file is being processed by SDS. Another message will appear once it has been processed."
   
   select OK then wait for the file to be processed. If a message should be returned indicating that the file was successful.  If errors are returned, correct the data and resend it.
   
3. If this message appears: 

"Due to the larger size of this file, it cannot be submitted automatically to SDS. Proceed to the SDS website to submit the file through the SDS Electronic File Transfer option. When the file is processed and SDS generates a Response File, it may be saved for use in Maplewood's Import Response File from SDS option."

go the SDS website and use the Electronic File Transfer option to send the file. Periodically check the SDS website until your file is processed. If errors were included in the response file, make any necessary corrections, recreate the file, and then resend. 

Base Students:  English Additional Language Information

Maplewood Default Filename:  ENG#######_yymmddhhmm

Student English Additional Language (XML Object 1.22)

This object allows the school to submit English as an Additional Language (EAL) requirements for a student.  In Maplewood, if the student is an English as an Additional Language student, enter the Proficiency Level on the Other Fields tab within Edit Enrolment in the student’s record, as well as a start date.