How to Perform a Final Pay Run

The Final Pay Run can be performed in Pay Run Management for a pay run that has completed the Preliminary Run step of the Accounts Payable process.

At the completion of the Final Pay Run, a Final Cheque Register, cheques, and/or EFT payments and notifications are produced. The vendor payment information is updated in the vendor file and the invoice file is updated with the payment information (including the cheque number). Journal Entries are created by the system based on the bank and A/P clearing G/L accounts set up in the batch codes entered. The Final Cheque Register report displays the same payment information as the Preliminary Cheque Register; however, cheque numbers are now assigned and the A/P Journal Entries details displayed.

Use the following steps to perform a final pay run:

1. Click on the Business tab, click Accounts Payable, and select Pay Run Management.

2. If known, enter the Authorization #.

3. Click on the Search button. The pay run will be retrieved in the grid.

Note: If necessary, perform an advanced search. Refer to Advanced Search for more information on this section.

4. Click on the Action drop-down menu beside the corresponding pay run and select Final Pay Run.

Note: Based on the pay run Status not all action options will be available.

5. In the Final Run screen, if the click on the Batch field displays Batch not Selected, click on the Select/Release Batch button to select a batch or to release a current batch and select another. The finalize button will not be available until a batch is selected.

Note: Refer to How to Select/Release a Batch for more information on how to use this feature.

6. If applicable, click on the calendar icon to enter the Cheque Issue Date. The current date will be selected by default.

7. Click on the Finalize button.

8. Click on the Report button to generate a final run report.

9. Click on the Print Cheques button to print the cheques or click on the Cancel button to cancel this process.

10. If Print Cheques is selected, in the Cheque Print- Multiple EFTs dialog box, if applicable, click on the Available Templates drop-down menu to select an alternative option.

11. In the Delivery Method section, select one of the following buttons: Print (Hard Copy) or Vendor Default.

Note: Click on the Cancel Print button to cancel the cheque print process.

12. If Print is selected, click on the downloaded .pdf file (bottom left corner) to view.

Note: The options to Save (Download) and/or Print are available.