How to Cancel a Pay Run

A pay run that has completed the Accounts Payable process (from Payment Possibilities to the Final Cheque Run) may be cancelled using the Cancel Pay Run action. The cheque run will be reversed and system generated reversing entries will be created; cheque headers and detail lines will be deleted, and all invoices will be disassociated from the authorization.

Note: If returned cheques exist in the the pay run they must be unreturned before canceling the pay run. Refer to How to Undo a Cheque Return in the Cheque module for more information on this process.

A batch code specifically created for canceling cheque runs must exist. This batch code defines which G/L clearing account and bank account will be used for the reversing entries.

Use the following steps to cancel a pay run:

1. Click on the Business tab, click Accounts Payable, and select Pay Run Management.

2. If known, enter the Authorization #.

3. Click on the Search button. The pay run will be retrieved in the grid.

Note: If necessary, perform an advanced search. Refer to Advanced Search for more information on this section.

4. Click on the Select Batch button.

Note: Refer to How to Select/Release a Batch for more information on how to use this feature.

5. Click on the Action drop-down menu beside the corresponding pay run and select Cancel Pay Run.

6. The pay run information will be displayed and may be reviewed in the Cancel Pay Run screen.

7. If required, click on the Print button to print pay run information. A .pdf file will be downloaded and may be printed.

8. Click on the Cancel Pay Run button to cancel pay run.

Note: Alternatively, click on the Cancel button to exit the cancellation process and return to Pay Run Management screen.

9. In the Please Confirm Cancel Pay Run dialog box, enter a note in the Note field.

10. Click on the OK button to confirm cancellation or click on the Cancel button to cancel this process and return to the Cancel Pay Run screen.

Note: If the pay run was successfully cancelled a confirmation message will be displayed.