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How to Select and Add Unpaid Invoices to a Pay Run
Unpaid invoices can be selected for payment in the Unpaid Invoices Selection screen. The Unpaid Invoices Selection dialog box will be automatically displayed when Payment Possibility is selected from the Accounts Payable module.
Use the following steps to add unpaid invoices to a pay run:
1. In the Unpaid Invoices Selection dialog box, in the Invoice Due Date section, if applicable, click on the calendar icons to enter a From and/or To date. By default, the oldest due date of an unpaid invoice is selected in the From field; the default To date is determined by the Number of days for A/P Invoice Payment field in the accounting settings.
2. If applicable, click on the Batch Fiscal Year drop-down menu to select an option. All fiscal years for which unpaid invoices are found will be available for selection.
3. If applicable, click on the Bank # drop-down menu to select an option.
The bank codes as set up in the Accounting Settings are available for selection. The default value will be the first bank code on the list.
4. If applicable, deselect any of the following Invoice Entry Types selection boxes (all are selected by default): Regular Invoice, Online Cheque, and/or Imported.
5. If applicable, click on the Invoice Types to select or deselect an option(s). Use the Search field to enter specific information, use the Select All button (selected by default) to select all available options or use the Select None button to remove all selected options.
6. If applicable, select one of the following Vendor Entry Types radio buttons: Both (selected by default), EFT Only or Cheque Only.
7. If applicable, click on the Vendor Types to select or deselect an option(s). Use the Search field to enter specific information, use the Select All button (selected by default) to select all available options or use the Select None button to remove all selected options.
8. Click on the Search button. All unpaid invoices that meet the search criteria will be displayed in the grid.
9. Select as many or as few unpaid invoices from the results displayed in the grid, by clicking the corresponding check mark beside each unpaid invoice or click the check mark at the top of the grid to select all unpaid invoices.
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10. Click on the Select button. The application returns to the Payment Possibility-New screen and all selected invoices will be retrieved and displayed in the grid.
Click on the Clear All button to clear the unpaid invoices selection grid and reset all fields to their default values or click on the Cancel button to return to the previous screen without selecting unpaid invoices.
Click on any of the following to return to the previous process being worked:
•How to Run a Payment Possibility