How to Modify a Pay Run

Only a pay run that has not completed the Final Pay Run step of the accounts payable process can be modified. Invoices may be removed from the pay run and new invoices may be added, including invoices from a previously reset or cancelled pay run.

Use the following steps to modify a pay run:

1. Click on the Business tab, click Accounts Payable, and select Pay Run Management.

2. If known, enter the Authorization #.

3. Click on the Search button. The pay run will be retrieved in the grid.

Note: If necessary, perform an advanced search. Refer to Advanced Search for more information on this section.

4. Click on the Action drop-down menu, beside the corresponding pay run and select Modify.

5. If applicable, in the Payment Possibility- Modify screen, click on the Inv. From Cancel/Reset Authorization drop down menu and select an authorization number from the drop down list. All invoices from the selected pay run will be retrieved and added to the grid.

6. If applicable, click on the Add Unpaid Invoices button to include more invoices in the pay run.

Note: Refer to How to Select and Add Unpaid Invoices for more information on this process.

7. Only invoices with balanced batches will be included in a pay run. The Batch # for an unbalanced batch will be displayed as a hyperlink. If applicable, click on the Batch# hyper-link of an unbalanced invoice batch and follow the necessary steps to balance the batch. Refer to How to Balance (Fix) Batches for more information on Batch Balancing.

Note: Multiple unbalanced batches can be selected and balanced using the Balance Selected Batches action, from the Group Actions.

Click on the Delete icon to remove an invoice line from the grid.

8. Click on the Save button. The authorization number will remain the same but will include any new invoices added. The Go to Authorization and Go to Preliminary Run buttons will become available.

Note: All invoices included in the pay run will display a "Y" in the Incl'd field. Invoices with unbalanced batches, if any, will not be included in the pay run and an "N" will be displayed in the Incl'd field.

9. To continue with the A/P process, click on one of the following buttons: Go to Authorization or Go to Preliminary Run. Refer to How to Make Payment Changes to a Pay Run or How to Perform a Preliminary Run for next steps.