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Batches are considered out of balance when the Estimated Count and/or Estimated Total are different from the Actual Count and/or Actual Total. Single or multiple batches can be reviewed and balanced in the Batch Balance Review screen.
Use the following steps to balance (fix) batches:
1. Click on the Business tab, click Batch, and select Batch Balancing.
Note: When accessing the Batch Balancing screen, all batches for the current year and period will auto-populate and be displayed in the grid. If necessary, perform a batch search. For step by step instructions, refer to How to Search for a Batch for more information on this process.
Click on any of the batch number hyperlinks in the Number column, to review the journal entries, within the batch.
2. Select as many or as few batches from the results displayed in the grid, by clicking the corresponding check mark beside each batch or click the check mark at the top of the grid to select all batches.
3. Click on the Group Actions drop-menu and select one of the following: Review All or Review Selected.
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4. In the Batch Balance Preview dialog box, review the information.
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11. Click on the Fix Batch button to balance the current batch. If multiple batches have been selected, clicking on Fix Batch will automatically display the next batch in sequence. Follow steps 10 to 11 until all batches have been viewed.
Note: Click on Next to skip a batch, Previous to go back to a batch, Print to print a batch.
12. If Print is selected, click on the downloaded .pdf file (bottom left corner) to view.
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Note: The options to Save (Download) and/or Print are available.
13. Click on the Close button to return to the Batch Balancing screen.
Click on any of the following to return to the previous process being worked:
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