How to Make Payment Changes to a Pay Run

Payment adjustments to invoices included in a pay run can be made in Pay Run Management, using the Pay Authorization action; invoices may be removed from the authorization batch. Invoices removed from the authorization batch will be immediately available to be included on another Payment Possibilities run. This is an optional step in the Accounts Payable process.

When the Payment Authorization step is omitted, all invoices included in the Pay Run will be paid in full.

Use the following steps to make payment changes to the invoices included in a pay run:

1. Click on the Business tab, click Accounts Payable, and select Pay Run Management.

2. If known, enter the Authorization #.

3. Click on the Search button. The pay run will be retrieved in the grid.

Note: If necessary, perform an advanced search. Refer to Advanced Search for more information on this section.

4. Click on the Action drop-down menu beside the corresponding pay run and select Pay Authorization. The Payment Authorization screen is displayed.

5. Review the payment information. If applicable, make the necessary payment changes to any invoice by entering the desired payment amount in the Pay Now ($) field.

Note: 'Global' payment changes can be made to multiple invoices by using the Group Actions options: Delete, Pay in Full or Pay None.

6. If applicable, click on the Combine Payments for same 'Pay To' Vendor button.

7. Click on the Save button. Changes to the pay run will be saved and the Paid Now amount will be updated in the Totals section.

Alternatively, click on the Cancel button to dismiss any changes and return to the Pay Run Management screen without saving.

8. Click on the Go to Preliminary Run button to continue to the next step of the Accounts Payable process, or click on the Cancel button to return to the Pay Run Management screen.

Note: Click on the Print All button to print pay run.

9. If the Go To Preliminary Run button is selected, Refer to How to Perform a Preliminary Run for next steps.