How to Perform a Preliminary Run

The Preliminary Run can be performed in Pay Run Management. This is a mandatory step in the Accounts Payable process. A Preliminary Cheque Run report that lists all the invoices included in the pay run will be generated and should be checked for potential errors, prior to proceeding to the Final Pay Run. Any necessary corrections may be made in Payment Authorization and the Preliminary Run must be run again for the authorization batch before proceeding to the Final Pay Run.

Note: Invoices in the Preliminary Cheque Run report are grouped and displayed by Bank # order.

Use the following steps to perform a preliminary run:

1. Click on the Business tab, click Accounts Payable, and select Pay Run Management.

2. If known, enter the Authorization #.

3. Click on the Search button. The pay run will be retrieved in the grid.

Note: If necessary, perform an advanced search. Refer to Advanced Search for more information on this section.

4. Click on the Action drop-down menu beside the corresponding pay run and select Preliminary Pay Run.

5. In the Preliminary Run screen, click on the Report button to generate a preliminary cheque run report.

Preliminary Run Report:

6. Click on the Go to Final Run button to save the pay run status as Preliminary Run and proceed to Final Run.

Alternatively, click on the Save button to save the pay run status as Preliminary Run or click on the Cancel button to exit without saving.

Note: The application will exit Pay Possibilities and automatically open the Pay Run Management screen.

7. If the Go To Final Run button is selected, Refer to How to Perform a Final Run for next steps.