How to Create a Miscellaneous A/R Cash Receipt

The A/R Cash Receipt is where one would create an A/R Receipt for an A/R customer account. An A/R account for a customer must be created before an A/R cash receipt can be created. Refer to How to Create an A/R Account for more information on this process.

A Miscellaneous Receipt is used for one time circumstances such as charitable receipts, or a donation in kind. The receipt is created and can be printed to provide to the customer/organization if requested.

To create a miscellaneous A/R cash receipt, a user must be setup as a Cashier in the User Management settings. If the user is not a Cashier, an access denied error will display when the user clicks on the New Misc. button. Contact your system administrator to be provided access if necessary.

Use the following steps to create a miscellaneous A/R cash receipt:

1. Click on the Business tab, click Accounts Receivable, and select A/R Cash Receipt Management.

2. Click on the New Misc. button.

3. In the A/R Cash Receipt- Miscellaneous screen, enter the Account Number.

Note: Based on the Account Number selected, fields below will auto-populate information.

4. If applicable, enter or update the Account Name.

5. If applicable, enter or update the Address 1 and/or Address 2.

6. Click on the Revenue Category drop-down menu to select or update an option.

7. If applicable, enter or update the City.

8. If applicable, click on the Country/Province drop-down menus to select or update.

9. If applicable, enter or update the Postal Code.

10. If applicable, enter or update the Telephone and/or Ext.

11. Click on the Payment Type drop-down menu to select or update an option.

12. If applicable, enter or update the Cheque #.

Note: This field will only be available if Payment Type is Cheque.

13. Enter or update the Re field.

14. Click on the Add button to add a line item to the grid.

15. In the grid, click on the Revenue Code drop-down menu to select or update an option.

16. If applicable, enter or update the Description.

17. Enter or update the G/L Account or click on the Search icon to search for a G/L Account.

Note: Refer to How to use G/L Search Wizard for more information on how to use this feature.

This field may be auto-populated based on the revenue code selected.

18. Enter the Amount($).

19. Enter the Tax Code.

Note: Click on the Delete icon to remove a line.

20. If applicable, follow steps 14 through 19 until all required line items are filled.

21. If applicable, in the Attachments section, upload new files.

Note: Refer to How to Upload a File for more information on how to use this feature.

22. Click on the Save button, Save & Print button if a printed copy is required or click on the Cancel button to return to the A/R Invoice Management screen without saving changes.

23. If Save & Print is selected, if applicable, in the Cash Receipt Print section, click on the Available Templates drop-down menu to select an alternative option.

24. In the Delivery Method section, select one of the following buttons: Print (Hard Copy), Email or Fax.

Note: Click on the Cancel Print button to cancel the Cash Receipt print process.

25. If Print is selected, click on the downloaded .pdf file (bottom left corner) to view.

Note: The options to Save (Download) and/or Print are available.