How to Use G/L Search Wizard

The G/L Search Wizard feature is available to allow the user to select a General Ledger (G/L), using certain criteria to refine the search. This wizard is helpful when the user does not have the G/L number and can use other information to find the specific G/L required.

By Ministry standards, the General Ledger account is made up of 12 characters and split into 5 segments: Function, Object, Panel, Location and Program. Each of these elements helps specify the G/L account and what the G/L account represents (i.e. Location= the location number connected to a specific school or board). The account elements can have more options, depending on the Account Level Settings. To get more information regarding this, refer to the Accounting Settings. If the account elements do not provide the specificity the user requires, an Alias element can be added to the G/L. A list of all G/L Accounts and Alias Dictionaries can be found in the G/L Dictionary Editor. To get further information regarding the elements terms and definitions, refer to the Glossary.

Use one of the following options to select a G/L:

•Grouped Accounts

•G/L Account Elements/Alias Dictionaries

Note: Click on any one of the above links to learn more about that section.

Grouped Accounts

Use the following steps to select a G/L by Grouped Accounts:

1. Click on the chevron to the right of Grouped Accounts to display more options.

2. Click on the --select a group-- drop-down menu to select a group.

3. Select a G/L Account from the results displayed in the grid, by clicking the corresponding check mark beside the account.

4. Click on the Accept button.

G/L Account Elements/ Alias Dictionaries

Use the following steps to select a G/L by Account Elements/ Alias Dictionaries:

1. If applicable, in the Account Elements section, click on the drop-down menu beside the corresponding element to select one or more options. Use the Search field to enter specific information, use the Select All button to select all available options, or use the Select None button to remove all selected options.

2. If applicable, in the Alias Elements section, click on the drop-down menu beside the corresponding element to select one or more options. Use the Search field to enter specific information, use the Select All button to select all available options, or use the Select None button to remove all selected options.

Note: The Alias Elements section can vary in what elements display based on the settings the school and/or board provides.