How to Modify a Batch Code

General Considerations:

•The Batch Code field cannot be modified.

•A G/L Clearing Account is not used in all instances; however, a valid G/L number must be entered. A 'system' G/L account may be created for this purpose.

•The Batch Bank Code is not used in all instances; however, a valid Bank Code must be selected. A '00' bank code may be created for this purpose.

•The G/L Bank Account is not used in all instances; however, a valid G/L number must be entered. A 'system' G/L account may be created for this purpose.

•Only one batch code may be created for each Single Usage Batch Type.

Use the following steps to modify a batch code:

1. Click on the Business tab, click Batch, and select Batch Code Management.

Note: When accessing the Batch Code Management screen, all active batch codes will be auto-populated and displayed in the grid. If necessary, perform a batch code search. For step by step instructions, refer to How to Search for a Batch Code for more information on this process.

2. From the grid, select the corresponding batch code to make changes.

3. Click on the Action drop-down menu beside the corresponding batch code and select Modify.

4. If applicable, in the Batch Code Edit/View screen, update the Batch Code Description.

5. If applicable, update the G/L Clearing Account or click on the Search icon to search for a G/L Account.

Note: Refer to How to use G/L Search Wizard for more information on how to use this feature.

6. If applicable, to update, click on the Batch Bank Code drop-down menu to select an option.

7. If applicable, update the G/L Bank Account or click on the Search icon to search for a G/L Account.

Note: Refer to How to use G/L Search Wizard for more information on how to use this feature.

8. If applicable, change the Batch Code Usage and/or the Batch Type.

Note: Batch Code Usage changes require the following steps: a). remove the batch type(s) for the selected Batch Code Usage; b). enter notes and save changes; c). return to the Edit/View Screen and make changes to the Batch Code Usage.

9. Enter a note in the New Note field.

Note: Notes entered in this field will be saved and may be viewed in the Notes History section and are read-only.

10. Click on the Save button to save the batch code. A confirmation message will be displayed.

Note: Batch code information may be printed, prior to saving. Click on the Print button, a .pdf file will be created and downloaded. Click on the downloaded .pdf file (bottom left corner) to view. The options to Save (Download) and/or Print are available.

Alternatively, click on the Clear All button to remove all input information and reset the fields to their default values or click on the Cancel button to return to the Batch Code Management screen without saving changes.