How to Add an Offsetting Entry

An offsetting entry is required when the pre-commitments, commitments and/or expenses debits and credits in a batch are out of balance. If an offsetting entry is required for a batch, the batch will be highlighted and displayed in red in the grid. The Add Offsetting Entry button in the Batch Balance Preview dialog box will become enabled. By clicking this button a system generated offsetting entry will be created and the amount will be posted to the G/L Clearing Account.

Use the following steps to add an offsetting entry:

1. Click on the Business tab, click Batch, and select Batch Balancing.

Note: When accessing the Batch Balancing screen, all batches for the current year and period will auto-populate and displayed in the grid. If necessary, perform a batch search. For step by step instructions refer to How to Search for a Batch for more information on this process.

Click on any of the batch number hyperlinks in the Number column, to review the journal entries within the batch.

2. Click on the corresponding batch hyperlink in the Number column.

3. In the Batch Balance Preview dialog box, review the batch information.

4. Click on the Add Offsetting Entry button.

5. A system generated offsetting entry will be created. A new line will be displayed in the journal entries grid with the alloted offsetting amount, balancing the debit and credits as required.