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Back to Secondary Index Back to Elementary Index Back to Inspected Private Secondary Index Prior Learning Assessment and Recognition (PLAR) CreditsEquivalent and Challenge credits, entered directly into a student's transcript, are submitted through the PLAR batch file. If a course in the transcript starts with Q, PLE or QEV, it is considered an equivalent credit (for Enterprise Platform users - the option to select PLAR Type is available within the add/edit screen in transcripts). The PLAR section in OnSIS is also used to report credits earned through the PLAR challenge process. For Proprietary Platform users, credits earned through the challenge process are not identified as PLAR credits in Maplewood. Maplewood will submit these credits as if they are "Other Credits" in the Student Class Enrolment batch file. A Maplewood warning is generated for each Other Credit indicating that it should be manually correct if the credit was earned through the PLAR challenge process. To do this within OnSIS, remove the Other Credit entry and re-enter it in the PLAR area.
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Char. column values are M-Mandatory, O-Optional, R-Repeatable |
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Element |
Char |
Description |
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DATA |
M |
No data required, as it is just a tag. |
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SCHOOL_SUBMISSION |
M |
No data required, as it is just a tag. |
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SCHOOL_SUBMISSION/ ACADEMIC_YEAR |
M |
yyyy-yyyy - Based on the school calendar (File, School Setup, School Calendar). For example, 2009-2010 for a calendar that starts in September 2009 and ends in June 2010. |
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SCHOOL_SUBMISSION/ SUBMISSION_PERIOD_ TYPE |
M |
Submission period type is either OCTSEC1, MARSEC1, or JUNSEC1 for public secondary schools. Submission period type is either OCTPRVSEC1, MARPRVSEC, or JUNPRVSEC1 for inspected private secondary schools that do not include elementary students. Submission period type is either OCTPRVSEC1, MARPRIVSEC, or JUNPRVSEC1 for inspected private secondary schools that do include elementary students (the School Also Includes Elementary Students) Submission period type is JUNNS for Continuing Education/Night School submission. |
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SCHOOL_SUBMISSION/ SCHOOL |
MR |
No data required, as it is just a tag. |
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SCHOOL_SUBMISSION/ SCHOOL/SCHOOL_NUMBER |
M |
School Number (File, School Setup, School Information). Only Maplewood may change the school number. |
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SCHOOL_SUBMISSION/ CLEAR_PENDING_AREA |
M |
N will always appear. |
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SCHOOL_SUBMISSION/ Batch Files Purge and Pre-Population XML Tags |
O |
If the purge item check box is checked, Y will appear for this purge tag, which will return all the data to the original format: CLEAR_PLAR See Purge Flags for further information. |
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If a student has any equivalent credits (Q or PLE course codes) in his/her transcript, the student will be included in the file. |
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Element |
Char. |
Maplewood Description |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT |
OR |
No data required, as it is just a tag. |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/OEN |
M |
Student’s OEN number (Enrolment tab of student's record). |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/STUDENT_LEGAL_ GIVEN_NAME |
M |
Student’s Given Name (Name button on the Biographics tab of student's record) |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/STUDENT_LEGAL_ SECOND_NAME |
O |
Student’s Middle Name (Name button on the Biographics tab of student's record). |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/STUDENT_LEGAL_ LAST_NAME |
M |
Student’s Legal Surname or if empty then Student’s Surname (Name button on the Biographics tab of student's record). |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/STUDENT_DOB |
O |
Student's Date of Birth yyyy/mm/dd (Biographics tab of student's record). |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/GENDER_TYPE |
M |
Gender (M for male and F for female) (Biographics tab of student's record). |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/LANGUAGE_TYPE |
C |
Student's first language (Enrolment tab of student's record). This is the first language spoken by the student. First Languages table is accessed using Students, Custom Fields/Tables, Enrolment Tables, First Languages. The OnSIS code must agree with the OnSIS reference table for LANGUAGE_TYPE. This tag is omitted if the student's MAIN_SCHOOL_FLAG is false (see description below), however OnSIS will populate this field if the student exists in OnSIS or if the student has not been entered in OnSIS (by any school in the province), the value for Language First Spoken will be set to the language of the school. If the language of the school is both “English and French, Language First Spoken of the student will be set to English. |
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SCHOOL_SUBMISSION/SCHOOL/ STUDENT/STUDENT_MIN_NUMBER |
O |
Student's Ministry Number (Enrolment tab of student's record). The Ministry Number was assigned to students before the OEN, and is no longer assigned to students. |
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Additional Mandatory Fields |
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There will be some additional mandatory fields that must appear when attempting to UPDATE any student data. For example, the ENROLMENT_START_DATE of the student is mandatory and will appear in the batch file. If an error is returned in any of these additional fields, they may be ignored as OnSIS has identified the student and will proceed to process the subsequent data. |
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The following PLAR information is repeated for every course starting with Q or PLE (or flagged as Equivalency/Challenge for Enterprise Platform users) entered into the student's transcript. The transcript is found on the History tab of the student's record. |
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Element |
Char. |
Maplewood Description |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR |
OR |
No data required, as it is just a tag. |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ ACTION |
M |
The ADD action will always be associated with this submission. |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ TYPE |
M |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ MINISTRY_DFND_ CRS |
M |
If course in transcript starts with: - EQV then it will appear as QEV1W in the batch file - QEV then it will appear as QEV1W - Q** (but not QEV) then it will appear as Q**99 (e.g. QMA3O will be sent as QMA99) - PLE then it will appear as PLE99 |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ STATUS_TYPE |
C |
The status type will always be S for successful. Enterprise Platform users: For unsuccessful Grade 11/12 Challenge credits - If an MDC has been flagged as a challenge credit, but does not have a passing mark (i.e. percentage grade below 50) then a U for unsuccessful will be sent.
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ CREDIT |
C |
Student's total credits granted for this equivalent/challenge credit course in the student's transcript. |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ COMPULSORY_CREDIT |
O |
Student's total compulsory credits granted for this PLAR course in the student's transcript (student record, History tab). |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ DATE_APPROVED |
M |
The date of the course in the transcript. Note: since the transcript entries are just yyyy/mm, the day will default the 30th of the month, except if the month is February, in which case it default the 1st of the month. |
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SCHOOL_SUBMISSION/ SCHOOL/STUDENT/ STUDENT_SCHOOL_ ENROLMENT/PLAR/ NEW_DATE_APPROVED |
O |
This tag is not used since the ADD action is used, rather than UPDATE. |