Change Notice Overview:

This module allows administrators in one department to communicate changes to an employee’s record to another department.

Change Notices Functionality:

• User enters a new Employee Note based on process requirements in the Employee Notes screen

• User to determine the Note Type (e.g. Paid Leave, OMERS waiver or other as determined by Board requirements)

• User to determine the Note Recipient (e.g. Payroll, Benefits, OMERS or other as determined by Board requirements)

• Note Recipient (i.e. Payroll or other dept/function) looks for new employee notes to action using the Employee Notes Report, with an Effective Date up to and including specified date

• Once report is run for an employee group, the batch process enters the Processed Date into the Note Recipients table

• Once the processed date is populated, the notes will no longer appear on the report for that Recipient Code

• The Employee Notes History Report can be run to view all notes or just notes that are processed, or notes that are still unprocessed

Setting Up Change Notices: 

Use the following steps to complete the Change Notices Setup process:

1. How to Add a Note Type Code

2. How to Add a Note Recipient Code

3. How to Add an Employee Notes

Change Notice Reporting:

The Change Notice Reporting  functions include the following processes:

1. How to Run an Employee Note Report

2. How to Run an Employee Notes History Report