Temporary & Permanent Attendance Registers
Each day’s attendance is recorded in a Temporary Attendance Register that is changed throughout the day as you enter attendance information into the Maplewood system. At the end of the day, run Reports of Classes Missed to transfer all information into a Permanent Attendance Register.
The day’s attendance is entered into the Temporary Register. If the computer is turned off before the information is stored in the Permanent Register, the day’s attendance will remain stored in the Temporary Register. The information will remain here, in the Temporary Register, and is removed only when you use Initialize Today’s Attendance. Clearing the attendance register will designate all students present. The students remain this way until you enter contrary information.
Note: To Indicate that Attendance has been taken for a given Class or Homeroom without actually having to modify an individual student's attendance, just Double-Click the Class or Homeroom in the List of Homerooms. This will remove the class/homeroom from the list if you select to "Hide Previously Entered...".
You must initialize the Temporary Register by choosing Initialize Today’s Attendance on the date that you are going to enter attendance. It must be done on that date so the system recognizes the timetables of the students for that day, and knows where students will be during each period. You will not be able to enter attendance for the day until you have run Initialize Today’s Attendance. This prevents anyone from entering attendance on the wrong date.
You can view and edit the Permanent Attendance Register by using Display/Modify Register, or the Attendance option in the students’ records.
Note: You should not change the attendance for today’s date through Display/Modify Register until you have run the day’s Reports of Classes Missed.
Before you can take attendance, you must first set up Attendance Parameters, Excursion Lists and Attendance Codes. See the following sections for procedures.
Setting Up Attendance Codes/Reasons
Setting Up Attendance Parameters